Human Resource Assistant

Position Overview

• Organize meetings, travel plans, expense reports, and assist with various administrative duties.
• Manage multiple calendars, schedule meetings and appointments, and prioritize tasks to keep calendars up to date.
• Book and track travel arrangements per leaders' needs and preferences.
• Process invoices for payment and resolve payment issues.
• Answer multi‑line phone and shared email boxes, ensuring messages reach supported teams.
• Prepare general correspondence, presentations, agendas, meeting notes and reports; assist with document editing and formatting (e.g. PowerPoint, flyers).
• Pre‑register guests, book conference rooms, and arrange catering and AV requirements for major meetings.
• Correspond with leaders and their teams internally and with external stakeholders.
• Open, organize, distribute incoming mail and coordinate outgoing mail.
• Support event planning for department events including Town Halls, offsites, and other events; secure venues, coordinate with the Meetings & Events department, schedule vendors, assist with room set up, communicate with office about high‑touch visitors, and work with IT for AV support.
• Assist with special projects and additional functions as requested.

• Minimum of 2 years of relevant experience.
• Strong confidentiality skills.
• Proficient with Zoom and MS Office Suite (Outlook, Excel, Teams, PowerPoint, Word, SharePoint).
• Excellent communication and interpersonal skills.
• Ability to multi‑task and handle multiple responsibilities.
• Motivated to work in a team‑oriented, fast‑paced environment.
• Team‑player with positive attitude.
• Self‑motivated and highly organized with prioritization, clear communication and sense of urgency.
• Strong learning attitude and work ethic.

Location:

Des Moines, Iowa. This is a full‑time in‑office role requiring presence at least 3 days per week.

Visa sponsorship:
Not eligible now or in the future.

• Educational assistance
• Virtual physical therapy
• Remote/onsite fitness reimbursement
• Medical second opinion program
• Pet insurance
• Military leave, parental leave and fertility & family planning coverage
• Adoption assistance

• Supports local nonprofits and community outreach programs across several cities.

Global Atlantic is committed to creating an inclusive environment, ensuring equal opportunity employment for all qualified individuals regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.