Administrative Assistant

Onsite Administrative Assistant

We are looking for a detail-oriented onsite Administrative Assistant to support daily office operations for an insurance organization in Honolulu, Hawaii. This long-term contract position is ideal for someone who enjoys keeping administrative processes organized, communicating effectively, and handling a variety of support tasks with accuracy. The role will involve coordinating schedules, preparing documentation, maintaining records, and assisting with benefit-related administrative work in a fast-paced environment.

Responsibilities:

• Manage day-to-day administrative support activities to help maintain efficient office operations.
• Place and receive calls to collect needed information and provide timely follow-up on requests.
• Prepare, organize, and maintain physical and electronic files for easy access and accurate recordkeeping.
• Draft and distribute clear written communications, including letters, emails, and other correspondence.
• Support benefits-related administrative tasks by gathering information and assisting with documentation.
• Create routine and ad hoc reports by compiling data and presenting information clearly.
• Coordinate calendars, meetings, and appointments to support team scheduling needs.
• Enter, update, and review data in office systems to ensure completeness and accuracy.
• Perform additional clerical and administrative duties as assigned to support business priorities.