Operations Coordinator (0097719 Job Honolulu area,Hawaii USA,Administrative/Clerical

Position: Operations Coordinator (0097719)

Operations Coordinator

Title:

Operations Coordinator Position Number: 0097719 Hiring Unit: OFFICE OF THE PROVOST

Location:

UH at Manoa Closing Date: 8/20/2026 Band: C Salary: salary schedules and placement information Full Time/Part Time:
Full-time Month: 11-month Temporary/Permanent:
Permanent

Duties and Responsibilities:

Serves as a trusted, senior-level administrative professional, and provides the lead executive administrative support of broad scope and complexity on a variety of priorities and initiatives in support of the Chancellor and UH Manoa campus.

Provides operational leadership, resource optimization, strategic coordination, and assistance to the Chancellor with implementing executive functions and institutional priorities.

Oversees day to day office operations, manages cross-departmental initiatives, and leads high-level administrative, communication, and decision-making workflows for the Chancellor's Office.

Manages current and emerging issues on behalf of the Chancellor, addressing matters related to campus programs, initiatives, and administrative operations.

Works with executives and administrators to resolve issues, developing action plans and ensuring timely follow-through with a high degree of tact, diplomacy, confidentiality, and judgment.

Responds to and resolves requests directed to the Chancellor, coordinating with appropriate leaders and may take appropriate action on behalf of Chancellor in accordance with Chancellor's objectives and practices.

Ensures actions and materials are in compliance with University policies and Chancellor's directives.

Assists the Chancellor in advancing campus priorities and may lead the planning, implementation, and coordination of strategic initiatives that support the campus and its leadership.

Establishes, cultivates, and maintains effective working relationships with system and campus leadership, deans and directors, faculty, staff, students, shared governance groups, unions, community partners, government agencies, donors, and other key stakeholders.

Researches, evaluates and recommends proposed policies and procedures, contributing to the development of new administrative policies and institutional practices.

Consults with managers, administrators, and staff to gather background information and support informed decision making for the Chancellor.

Monitors higher education trends, practices, and developments, advising the Chancellor on emerging issues and opportunities that may impact the University.

Prepares reports, findings, recommendations, and briefing materials, ensuring the Chancellor and senior leadership have accurate and timely information.

Drafts and coordinates executive communications, including speeches, remarks, statements, presentations, and talking points for the Chancellor.

Oversees news releases, publications, events, and media communications issued on behalf of the Chancellor to ensure accuracy and alignment with institutional messaging.

Prepares documents and correspondence for the Chancellor's signature, ensuring accuracy, clarity, and adherence to University policies.

Ensures the accuracy and integrity of materials issued under the Chancellor's name, verifying data, context, and policy implications with relevant program areas.

Conducts research and prepares the Chancellor for meetings and engagements, providing summaries, background materials, and situational context.

Supports the Chancellor in maintaining effective relationships with the Legislature, system administrators, and external partners to advance University priorities.

Leads special projects and strategic initiatives on behalf of the Chancellor, analyzing issues and developing solutions that support institutional effectiveness.

Collaborates with administrators, faculty governance, and program areas to ensure coordinated action on institutional issues and timely completion of action plans.

Ensures administrative policies and procedures are current, accurate, and properly disseminated, working with program administrators to maintain progress.

Organizes and manages staff and resources on behalf of the Chancellor to meet strategic initiatives, benchmarks, and organizational objectives.

Other duties as assigned.

Minimum Qualifications:

Possession of a baccalaureate degree in business administration, public administration, education administration, social sciences, or related field and 8 years of progressively responsible professional experience with responsibilities for executive administrative leadership and operations; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Advanced and comprehensive knowledge and understanding of a wide range of developing and emerging concepts, principles and methodologies in the area of executive administrative leadership and operations.

Comprehensive knowledge and understanding of a wide range of principles, theories, federal and state laws and systems…