Travel Specialist & Administrative Assistant

Nia Tero is a global bridging organization that brings Indigenous Peoples and allies together to advance what we call Indigenous Peoples’ guardianship. Our partnerships with Indigenous Peoples’ are explicitly structured to honor self-determination, respect time-honed knowledge and ways of being and build trust while upholding the sacred value of reciprocity. To achieve this, we work in solidarity with Indigenous peoples to safeguard their ancestral thriving territories and ways of being, collaborating on essential global efforts towards a vibrant and habitable future Earth.

• Our vision is that Indigenous Peoples’ guardianship is enabled everywhere possible on Earth as part of a just and vibrant future.
• Our mission is to directly support Indigenous Peoples’ guardianship and elevate the role and influence of Indigenous Peoples as essential to ensuring planetary health and habitability.

Our team is international and based across South America, the Pacific Islands, Asia, and North America, with a large contingent at our Seattle headquarters. We speak many languages, including English, Spanish, Portuguese, French, and a wide range of Indigenous Peoples’ languages.

Nia Tero is entering year two of our new five-year strategy and is seeking candidates who thrive in a fast-paced environment, adapts quickly to change, and seeks to strengthen the impact of a mission-driven organization.

POSITION SUMMARY

Reporting to the Senior Director, Operations the Travel Specialist & Administrative Assistant provides organization-wide travel coordination and administrative support to ensure Nia Tero’s Executive Leadership, Board members, Advisory Council members, partners, donors, and guests are supported with care, precision, and cultural sensitivity. This role coordinates complex domestic and international travel and logistics across multiple time zones and geographies, including travel to remote locations.

The Travel Specialist & Administrative Assistant serves as a central coordination point for travel-related systems, processes, and communications, helping staff and external travelers navigate logistics smoothly and in alignment with Nia Tero’s values, policies, and mission. This role requires a proactive, service-oriented, and highly organized person who can balance detailed execution with relationship-centered support. The successful candidate will be comfortable managing confidential information, responding to changing needs, communicating clearly across cultures, and collaborating closely with Executive Assistants, Operations, Finance, Development, Programs, and other teams.

In all areas of work the role will be rooted in our organizational values and strategy.

KEY RESPONSIBILITIES

• Coordinate complex domestic and international travel for Executive Leadership, Board members, Advisory Council members, donors, partners, consultants, and invited guests, ensuring seamless and thoughtful logistics from planning through completion.
• Support meeting and event logistics connected to travel including arranging flights, lodging, ground transportation, itineraries, agendas, meeting locations, accessibility needs, and other travel details with accuracy, care, and attention to traveler preferences and organizational policy.
• Support international travel readiness, including tracking entry requirements, letters of invitation, vaccination or health documentation when applicable, and coordination of timelines for approvals and submissions.
• Prepare and share traveler-facing materials such as itineraries, travel packets, destination information, lodging details, ground transportation instructions, emergency contact information, and meeting logistics, and cultural protocol guide.
• Attend to and anticipate travel contingencies, including schedule changes, delays, cancellations, safety considerations, and remote or rural destination logistics; proactively recommend solutions and communicate updates to travelers and relevant stakeholders.
• Serve as a central resource for travel-related questions, processes, vendor coordination, and organizational travel practices, helping improve clarity and consistency across…