Registrar, Administrative​/Clerical, Education Administration

The Registrar supports the school’s academic program by maintaining accurate and complete student records, coordinating essential academic processes, and providing administrative support to the Dean of Academics and Faculty and the Academics Team. As the primary administrator of student records within Blackbaud, the Registrar manages information throughout the student lifecycle—from enrollment through withdrawal or graduation and ensures that information entered or maintained by the Registrar is accurate, timely, and complete.

Because Blackbaud is a shared system used by departments and employees throughout the school, the Registrar’s work supports academic operations as well as the recordkeeping and reporting needs of Admissions, Advancement and Alumnae Relations, the Business Office, Communications, and other authorized users.

• Serve as the primary administrator of student records within Blackbaud; create records for newly enrolled students and verify that information is entered accurately.
• Maintain current, complete, organized, and secure electronic and physical student records throughout enrollment, including authorized changes to student and family information; protect the confidentiality and integrity of records and ensure they are retained and released in accordance with school procedures and applicable requirements.
• Process student withdrawals, transfers, and graduations, including updating enrollment status and changing constituent classifications as appropriate.
• Initiate and coordinate the annual Blackbaud rollover process, verify the resulting student information, and address or appropriately elevate identified issues.
• Prepare, maintain, and securely transmit official transcripts, report cards, enrollment verifications, and other academic records to authorized recipients.
• Manage student and parent access to applicable Blackbaud functions and provide routine assistance with account access and system use.
• Generate authorized student, family, enrollment, and constituent lists and reports in support of school operations.
• Collaborate with Blackbaud users, appropriate school employees, and Blackbaud support to address system questions, discrepancies, and technical issues; refer data corrections to the department responsible for maintaining the affected information.

• Provide administrative support to the Dean of Academics and Faculty and the Academics Team, including coordinating appointments, meetings, college representative visits, communications, reports, lists, and other academic materials.
• Collaborate with the Dean of Academics and Faculty to build and maintain the master schedule; prepare individual student schedules and process approved schedule changes.
• Coordinate the collection and processing of grades and the timely production of report cards.
• Prepare, maintain, and securely transmit official transcripts, enrollment verifications, and other academic records to authorized recipients.
• Review incoming transfer records and credit histories in collaboration with the Dean of Academics and Faculty; complete final credit reviews and certify that students have satisfied graduation requirements.
• Support the annual review and publication of the course catalog, academic flowcharts, course offerings, and related information.
• Maintain the academic calendar and communicate relevant dates, deadlines, and procedures to students, families, faculty, and staff.

• Serve as School Testing Coordinator for designated standardized testing programs, including ERB, PSAT, and Advanced Placement examinations.
• Coordinate test registration, ordering, scheduling, facilities, communications, approved accommodations, proctor assignments, exam security, administration, and required post-exam processes.
• Collaborate with the Academics Team to coordinate Back-to-School Night and other assigned academic programs and events.
• Provide administrative and logistical support for graduation, including preparation and verification of diplomas, announcements, student records, and related materials.