Employee Experience Coordinator

Employee Experience Coordinator

The Employee Experience Coordinator supports a positive employee experience by coordinating org-wide employee engagement programs, company events, as well as day-to-day workplace needs for the Judd office. Reporting to the Senior Director of Human Resources, this role provides hands-on coordination for employee events and recognition activities, office administration and supplies, vendor support, and employee communications. The position is expected to operate with meaningful independence in administering assigned employee engagement and workplace programs, determining priorities and methods within established policies and budgets, and recommending improvements to HR leadership.

The ideal candidate is highly organized, service-oriented, proactive, and comfortable managing multiple details s individual will coordinate events and engagement activities across company locations while also helping maintain an organized, welcoming, and well-supplied Judd office. Success in the role requires strong follow-through, communication, and a willingness to jump in wherever needed to support the employee experience.

Employee Engagement & Event Planning

• Administer assigned engagement programs and events, determining appropriate timelines, logistics, communication approaches, and resource needs within established guidelines. Plan, coordinate and execute company meetings, celebrations, employee appreciation events, recognition activities, leadership meetings, conferences, and other employee engagement programs.
• Coordinate event logistics across company locations, including Oahu, the Big Island, and mainland U.S. locations, as needed.
• Coordinate venues, catering, audiovisual requirements, entertainment, event materials, transportation or other event-related logistics, and vendor needs.
• Maintain event timelines, checklists, budgets, project plans, RSVP or attendance tracking, and employee communications.
• Serve as a point of contact for event vendors and internal partners, helping ensure timely and successful event execution.
• Travel between company locations as needed to provide onsite event support and coordination.
• Gather post-event feedback, track participation when appropriate, and identify opportunities to improve future employee experiences. Analyze participation, employee feedback, costs, and outcomes and recommend changes to improve program effectiveness and employee experience.
• Support recurring employee engagement initiatives such as recognition programs, employee huddles, culture activities, and other HR-led employee experience efforts.
• Use independent judgment to address changes in event or program needs, balance competing priorities, and make timely decisions within approved scope, escalating significant exceptions as appropriate.

Office Support & Operations

• Support day-to-day Judd office operations to help maintain an organized, welcoming, and professional workplace environment.
• Monitor and maintain Judd office supplies and inventory, including stationery, coffee and breakroom supplies, meeting supplies, and other routine office needs; order and restock items as needed.
• Coordinate routine office facilities needs and work with building management, service providers, or internal partners to resolve office-related issues. Exercise judgment in resolving non-routine workplace issues, evaluating available solutions, and determining when matters require escalation to HR leadership.
• Coordinate onsite vendors and service providers supporting office operations, including maintenance, catering, coffee, and other workplace services.
• Help ensure conference rooms, common areas, and meeting spaces are organized, appropriately stocked, and prepared for employee and leadership meetings.

Administrative & Communication Support

• Coordinate incoming and outgoing mail, packages, deliveries, and courier services for the Judd office.
• Support the development and distribution of employee communications, including emails, flyers, announcements, event invitations, recognition communications, and meeting materials in relation to programs within job scope.
• Assist with presentations, signage, handouts, and other materials for company meetings, HR programs, and employee events.
• Maintain calendars, schedules, RSVP lists, and logistical details for meetings, engagement activities, and events within job scope.
• Support the HR team with employee engagement projects, culture initiatives, recognition efforts, and other administrative or special projects as assigned.

Vendor & Budget Coordination

• Obtain vendor quotes and proposals, coordinate approvals, and maintain related service information and agreements. Evaluate alternatives based on service, cost, and business needs; recommend vendor selections and negotiate routine terms within delegated authority.
• Track event, engagement, and office-related expenses and maintain accurate budget records for review. Administer assigned event, engagement, and office…