Admin Assistant

This is not a remote role. Applicants must be able to report to work on time as scheduled.

Position: Admin Assistant

Location: Honolulu, HI

Pay: This position has a fixed rate of $24/hour

Experience: 0 to 3 years of directly related or closely related experience

Education

• High School diploma or GED required
• Associate's degree preferred

Type: Full-time;
Contract

Schedule: Monday - Friday, 8:00am to 4:00pm

Employers Options is seeking an Admin Assistant to join a growing and dynamic team!

• Send email blasts, post Town Sq notices, and send faxes.
• Prep credit or reimburse owners by creating workflows for approval and for Accounting to process.
• Obtain Board Member email responses to seminars, register for respective seminar, send confirmation email to Board Member, and process PTRF/invoice.
• Complete all mailouts (printing, stuffing, posting), utilize USPS, Certified, Fed Ex, or UPS.
• Extract monthly financials from vault, create long, short, and watermarked versions, File to F drive, post to Town Sq, Print, mail, and/or email.
• Receive and track returned consent forms.
• Assemble completed budget from Accounting.
• Receive and track all proxies, providing quorum counts to CAM, and attend annual meetings as scheduled.
• Register owners; tally all votes (Need driver’s license and vehicle),
• Scan certificates of election and voting certificates.
• Receive all interim changes to Board Roster from CAM, update in C3, and send via email to CAM.

• Knowledge of general office equipment (copier, fax, phone systems, etc.).
• Knowledge of Microsoft Outlook, Word, and Excel
• Ability to learn and utilize proprietary systems quickly and efficiently
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Self‑motivated, proactive, detail‑oriented, and a team player.
• Time management and time‑critical prioritization skills

• Competitive salary based on experience
• Professional development and training support
• Paid holidays and PTO
• Health insurance and retirement benefits (if applicable)

Employers Options is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream.

We are proud to be an Equal Employment Opportunity and Aff…(? what to do?)