Admissions Officer

Admissions Officer (Full-Time)

Kamehameha Schools is currently looking for an Admissions Officer.

Our Admissions Officers review & process applications, assist families through our admissions process and more.

Our ideal candidate will be highly organized with a solid administrative and/or processing background. Equally important is attention to detail and a strong customer focused attitude. This position also has a lot of interaction with 'ohana (phone, email & face-to-face) so strong communication skills (written & verbal) are also required.

This is a Mon
- Fri position (7:30am start). Saturday work may be required during busy times. This is an on-site position at our Kawaiaha'o Plaza location.

Provides exquisite customer service to help families navigate the end-to-end program application process with exceptional communications and attention to detail. Performs various tasks to determine applicant eligibility to various KS programs. Works collaboratively with various KS groups in support of applicants.

Customer Support and Community Outreach

• Facilitate application completion and answer questions about the process.
• Represents KS on campus or in the community as needed and is able to assist with workshops, orientation, informational meetings or other activities in support of KS and various program applications.
• Provides on-campus tours as needed.
• Counsels the parents of children regarding their admissions outcome to KS and interprets evaluation results, providing guidance and options.

Applicant Assessment

• Responsible for the timely and accurate review and recordation of scored documents for K-12 applicants to include report cards, reference reports, writing samples and stanine tests. Ensures consistent and appropriate reviews of applicant scorecard conversions and calculations are completed in time for rating committee.

Operations

• Supports applicant recruitment, application completion, scoring/rating and selection to meet the needs of the various KS educational programs.
• Manages the student application intake process for a variety of KS programs.
• Determines program eligibility through application review and validation of documents for appropriateness, completeness and accuracy.
• Uses applicant statuses to complete generation of lists for letters and conduct flat file reviews at various stages of the process.
• Follows-up with applicants/families to validate application information, when the information is unclear or questionable and assists in the completion of applicant assessments relative to the components needed to assess a final score.
• Schedules test and interview dates for applicants based on campus and grade.
• Inputs, scans and/or uploads applicant information.
• Communicates timely, professionally, consistently and effectively with a diverse group of applicants in response to processing questions or program requirements. This includes in person, telephone or email interactions.
• Documents all communications with families in the system of record.
• Generates mailings to applicants/families of certain statuses based on the master calendar schedule using approved communications (letters).
• Responsible for post-lottery preschool preparation.

• Supports the Campus Admissions Office with division needs and admissions process logistics and coordination.
• Supports in the preparation and administration for testing and interview sites to include but not limited to the following.
• Acts as a host or monitor during testing, interview, or observation sessions.
• Test proctoring, training, score validation and conversion reviews.
• Applicant packets for the various stages of the application process: selection committee, invited students.
• Performs accurate scoring and rating of KS K-12 program applicants using the rubric and detailed instructions. Scoring and rating may include: report cards and reference reports review.
• Performs Gifted and Talented screening through document review.
• Adheres to operational quality control standards in day-to-day work and assists to quality review other work products.
• Works collaboratively with other KS units to ensure clear, consistent communications that…