Administrative & Accounting Assistant

The East-West Center isa premier institution in the Indo-Pacific to convene, develop, and equip a network of leaders to solve challenges of common concern. Founded in 1960, the Center has been a leader in promoting understanding and cooperation between the United States and the Indo-Pacific region through its innovative programs and research initiatives.

At the East-West Center, we're committed to creating a dynamic, inclusive workplace where every team member can thrive. Our Finance team is searching for a highly skilled and motivated Administrative & Accounting Assistant! This position provides integrated clerical, operational, and financial support to ensure the efficient day-to-day functioning of the department and program support staff. This role serves as a key point of coordination across administrative and finance functions, performing a combination of general office duties and transactional accounting tasks such as preparing and processing routine financial documents and assisting with data entry, reconciliations, and tracking of expenditures.

The position also prepares documents and correspondence, ensures quality and timely service, exercises appropriate discretion in handling sensitive information, and contributes to maintaining accurate financial records and efficient administrative workflows.

We encourage you to join our team.

Here are some of the key responsibilities you can expect in this role:

• Provides administrative assistance and support to the Chief Operating Officer to ensure efficient operations of office.
• Carries out administrative duties including but not limited to filing, copying, and scanning.
• Ensures documents disposal per schedule.
• Drafts correspondence, as needed, to respond to non-routine matters.
• Prepares/types correspondence, documents, reports, and memos as needed.
• Provide accounting and clerical support to the Financial and Administrative Services team, including preparing payment documents, as needed.
• Performs cashier duties when the cashier is on leave.
• Prepares journal entries and enters into the general ledger.
• Prepares invoices and reconciles related receivable accounts in a timely manner.
• Generates summary sheets to be used by supervisor or auditor.
• Prepares monthly equipment worksheets and calculates the cost of equipment for database and audit purposes
• Assists with tax return preparation (surveys, researching contracts, etc).

This list of essential functions is not exhaustive and may be supplemented on an occasional basis in accordance with the requirements of the job.

You will need to possess the following qualifications and skills to be considered for this role:

Education & Experience – High school diploma and a least two (2) years of relevant work experience within accounting or a related field.

Communication – Possesses strong written and verbal communication skills. Must be able to effectively communicate and interact with people of diverse backgrounds and abilities in person, on the phone and in digital environments.

Demonstrated Ability – To organize, prioritize and coordinate work involving a wide variety of tasks; to take initiative and work independently and cooperatively in following through on assignments; to assume responsibility for whole areas of work and integrate information from relevant sources; to gather and/or prepare background materials; to work effectively and deal pleasantly and helpfully with people of diverse cultural backgrounds;

to work under the pressure of deadlines and competing demands; to acquire and maintain knowledge of and appropriately apply various policies and procedures; to establish and maintain accurate files and records; to adapt to changes and exercise good judgment in dealing with a variety of situations; to perform effectively in a non-routine work environment; to appropriately handle confidential information; to make arithmetic computations and record figures accurately;

to handle detail-oriented assignments with accuracy, to communicate effectively both verbally and in writing and to function effectively as a work…