Administrative Assistant Honolulu Robert Half

Administrative Assistant

We are looking for an Administrative Assistant to support leasing, resident communication, and marketing efforts for a property team in Honolulu, Hawaii. This Contract position is ideal for someone who is highly organized, comfortable working with digital tools such as Google Sheets, and confident interacting with prospective residents and visitors. The role combines front-office coordination with outreach, advertising support, and administrative follow-through to help maintain a strong leasing pipeline and positive customer experience.

Responsibilities:

• Welcome visitors, respond to questions, and provide attentive front-desk and phone support for prospective and current residents.

• Create and coordinate print and online promotional materials to strengthen property visibility and support leasing goals.

• Maintain consistent follow-up with prospective resident leads and guest inquiries to encourage continued engagement.

• Take part in community outreach efforts by distributing marketing materials and representing the property in external promotional activities.

• Support the move-in and leasing process by showing model or vacant units, preparing presentation spaces, promoting available apartments, and assisting with lease documentation.

• Help complete applicant verification tasks and ensure supporting information is organized accurately and on time.

• Gather market intelligence by reviewing competitor properties, conducting surveys, and preparing regular marketing reports for management.

• Handle daily business activities in alignment with company procedures and applicable federal and state regulations, including Fair Housing and related compliance standards.

• Perform other administrative and operational duties as assigned to support property management and leasing functions.