Business Operations Coordinator

Position
:
Senior Administrative Assistant

Location
:

Honolulu

Salary
:$55,000 – $65,000 annually, depending on experience

We are seeking a highly organized and detail-oriented Senior Administrative Assistant to support a variety of administrative, human resources, accounting, project coordination, and office operations functions. This role serves as a key support resource for leadership and staff while helping ensure the efficient day-to-day operation of the organization. The ideal candidate is proactive, adaptable, professional, and capable of managing multiple priorities in a fast-paced environment.

• Provide comprehensive administrative support to leadership and team members.
• Coordinate meetings, schedules, travel arrangements, and company events.
• Prepare correspondence, reports, presentations, and other business documents.
• Maintain organized records, files, and confidential information.
• Serve as a point of contact for clients, vendors, and internal stakeholders.

• Assist with employee benefits administration and insurance-related matters.
• Support leave administration, workers’ compensation, and employee recordkeeping.
• Maintain personnel files and compliance documentation.
• Assist with onboarding and other employee programs.

• Enter and code accounts payable invoices.
• Support payroll processing and timecard administration.
• Reconcile employee expense reports and company credit card statements.
• Collect and maintain vendor and subcontractor documentation.

• Set up and maintain project files and documentation.
• Prepare contracts, purchase orders, and project-related documents.
• Assist with billing and payment application processes.
• Track compliance documentation and project closeout materials.

• Coordinate office vendors, supplies, and service providers.
• Assist with facilities, office equipment, and company records management.
• Support insurance administration and annual renewal activities.
• Help identify and implement process improvements to increase efficiency and organization.

• Associate's or Bachelor's degree in Business Administration, Human Resources, Accounting, or a related field preferred.
• Previous experience in administrative, office operations, HR, accounting, payroll, or project coordination roles.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and manage sensitive information.
• Ability to prioritize multiple tasks and meet deadlines.

*** In-state applicants only as client companies expect candidates to interview for positions as soon as possible***