Bookkeeper
Job in
Honolulu, Honolulu County, Hawaii, 96814, USA
Listed on 2026-06-23
Listing for:
Alliance Personnel
Part Time, Seasonal/Temporary
position Listed on 2026-06-23
Job specializations:
-
Business
Bookkeeper/ Accounting Clerk, Office Administrator/ Coordinator
Job Description & How to Apply Below
Job Location: Ala Moana
Compensation: $20-23/hour
Employment Type: Temp to Hire - Part Time
Work Schedule: Mon/Wed/Fri 10am-4pm
Key Responsibilities- Daily Operations
- Maintain the daily cash flow data worksheet by logging into the bank, tracking transactions, and recording sales from both retail and online store platforms.
- Complete and double‑check daily sales worksheets using bank records and online POS data.
- Post bank deposits and ACH/EFT transactions into Quick Books, recording journal entry numbers accurately.
- Review company emails for incoming vendor invoices and monitor the physical mailbox.
- Execute bank runs to deposit cash sales from the retail store and assist with register change fund exchanges.
- Email updated cash flow sheets to management.
- Monthly Duties
- Prepare and complete G‑45 General Excise tax forms online by the 20th of each month.
- Process semi‑monthly payroll, post data to Quick Books, and update yearly audit worksheets simultaneously.
- Complete marketing fund and percentage rent calculation worksheets for the retail store, and issue payments to the head quarter.
- Input and reconcile retail and online store inventory/transfer data into the cost of goods sold (COGS) worksheet, then post to Quick Books.
- Conduct monthly bank reconciliations within Quick Books once statements are available.
- Issue payments and cut checks for vendor bills, shipping labels, freight invoices, and employee reimbursements.
- Process monthly rent payments for the store, office, and seasonal warehouse by the 22nd of the month.
- Communicate with the retail team to request stock control reports and invoices via Lightspeed POS.
- Process invoices in Quick Books based on store sales and pickup data.
- Attach digital copies of bank statements and monthly vendor bills (e.g., HMSA, Kaiser, Fed Ex) into Quick Books for record‑keeping.
- Year‑End & Annual Duties
- Prepare and distribute Form 1099s via Quick Books before the end of January.
- Complete the annual G‑49 GE tax filing online during October or November.
- Manage annual insurance audits by organizing and double‑checking monthly audit worksheets.
- Complete the yearly Temporary Disability Insurance (TDI) payment calculations using bi‑monthly payroll data.
- Generate the annual HEC report using figures from the W‑3 form.
- Provide necessary financial reports to external CPAs, input calculated depreciation amounts, and close/lock the fiscal year upon completion.
- Monitor and reorder administrative supplies (checks, envelopes) as needed.
Skills and Qualifications
- Software Proficiency: Proven experience working with Quick Books and POS systems (experience with Lightspeed POS is a plus).
- Technical
Skills:
Strong proficiency in Microsoft Excel for compiling data worksheets. - Tax & Compliance Knowledge: Familiarity with payroll processing, 1099 compliance, and Hawaii General Excise Tax filings (G‑45 and G‑49) is preferred.
- Organization & Time Management: High level of efficiency with a proven ability to manage time‑sensitive daily and monthly financial deadlines.
- Transportation: Ability to travel locally to complete routine bank deposits as needed.
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