Office Administrator III; Option - Keyboarding

Position Overview

The Division of Developmental Disabilities is seeking to hire an Office Administrator III for the Ludeman Developmental Center located in Park Forest, Illinois to direct and assign activities of lower-level staff engaged in the preparation of payroll and maintenance of timekeeping records.

• Directs and assigns activities of lower-level staff engaged in the preparation of payroll and maintenance of timekeeping records.
• Serves as a working supervisor.
• Verifies appropriate deductions and revocations are made to Payroll system when authorized by the employee.
• Responds to inquiries related to the Retirement System.
• Answers questions regarding payroll/timekeeping matters.
• Provides in-service training regarding timekeeping procedures.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

• Knowledge, skill, and mental development equivalent to completion of two (2) years of study at a secretarial/business college and one (1) year of office experience, or completion of high school and three (3) years of Office Assistant experience, or three (3) years independent business experience.
• Ability to keyboard accurately at 30 words per minute.

• Five (5) years of experience monitoring, entering and directing the processing and/or transmitting of payroll data for a public or private organization.
• Three (3) years of experience supervising staff, assigning and reviewing work, providing guidance and training for a public or private organization.
• Three (3) years of experience working in a public or private organization maintaining confidentiality and handling sensitive information with professionalism.
• Three (3) years of experience meeting deadlines with strong attention to detail and the ability to utilize critical thinking skills while multi‑tasking multiple projects.
• Three (3) years of experience utilizing office procedures and programs for a public or private organization.
• Five (5) years of basic proficiency using personal computers, including Microsoft Word and Excel.

• Ability to utilize office equipment, including personal computers.
• Ability to work after business hours, weekends and holidays.
• Ability to travel in the performance of job duties.
• Pass the IDHS background check.
• Pass a drug screen for drugs prohibited from recreational use under Illinois Law.
• * All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

Work Hours:

8:00am – 4:30pm, Monday – Friday.

Fiscal

Work Location:

114N Orchard Dr, Park Forest, IL60466‑1200.

• A Pension Program.
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance.
• 3 Paid Personal Business Days annually.
• 12 Paid Sick Days annually (Sick days carry over from year to year).
• 10–25 Days of Paid Vacation time annually – 10 days in year one of employment.
• 10 Weeks Paid Maternity/Paternity Leave.
• Deferred Compensation Program – a supplemental retirement plan.
• Optional Pre‑Tax Programs such as MCAP, DCAP.
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.
• 5% Salary Differential for Bilingual Positions.
• Commuter Savings Program (Chicago only).

The Illinois Department of Human Services serves families in need all across Illinois. Our mission is to provide equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.