Operations Coordinator

Operations Coordinator (0097661T) in Honolulu, HI

Title:

Operations Coordinator

Position Number: 0097661T

Hiring Unit:
School of Ocean and Earth Science and Technology (SOEST)

Other Conditions:
To begin approximately August 2026. Continuation subject to availability of funds and satisfactory performance.

Duties and Responsibilities

• Serves as the primary point of contact for inquiries, and communications between School of Ocean and Earth Sciences and Technology (SOEST) departments, University of Hawaii (UH) and the Research Corporation of the University of Hawaii (RCUH) central offices, and external entities.
• Continuous coordination, development, and planning of procedures and processes in order to optimize workflow and streamline high volume transactions.
• Serve as compliance checkpoint for adherence to UH and RCUH policies, procedures, and guidelines, confirming proper documentation and accuracy for purchase orders, and employee reimbursements.
• Organize and coordinate the intake and timely distribution of vendor invoices and checks to the appropriate departments. Review and post accounts receivables.
• Keep internal tracking systems and fiscal transactional files organized.
• Recruits and supervises day to day work of student assistants, which includes identifying and making work assignments, reviewing assigned work, and providing training and feedback to the assistants.
• Prepares reports, written correspondence and oral communications for internal and external review and distribution.
• Works as a team member to identify, coordinate, and evaluate problems.
• Receives and participates in regular training opportunities relative to policies and procedures of specialty area, and assists with the development and implementation of training programs for SOEST Faculty and Staff.
• Assists with development of recommendations and presentation of written and/or oral reports to management and other personnel.
• Advises supervisor of the progress of projects assigned, anticipated problems, major policy changes expected affecting specialized area, and completion of projects assigned.
• Maintains and fosters effective working relationships with others both internal and external to the University.
• Other duties as assigned.

Minimum Qualifications

• Possession of a baccalaureate degree in Business Administration, arts, social science, arts and humanities, science, education or related field and 0 year(s) of progressively responsible professional experience with responsibilities for sponsored project administration, general business management, financial or governmental accounting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Functional knowledge of principles, practices, and techniques in the area of general business management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with general business management.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of general business management.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.
• Ability to work successfully in an environment with a wide range of personalities and needs, while maintaining a positive attitude.

Desirable Qualifications

• Familiarity with the UH and RCUH accounting, and procurement systems.
• Knowledge of policies and procedures of UH and RCUH.
• Professional work experience in academic/university environment.

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:
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Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:
https:/// , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining…