Contracts Specialist

Position Title:
Contracts Specialist
Reports To:
Director of Contracts


Position Summary
:

The Contract Specialist is responsible for managing, negotiating, and administering contracts to ensure compliance with company policies, legal requirements, and industry standards. This role involves reviewing contract terms, assessing risks, and collaborating with internal and external stakeholders to support procurement and contractual operations. The position will require thorough research into regulations to ensure compliance with all applicable guidance. The Contract Specialist will play a vital role in managing the lifecycle of contracts, from inception to execution, and ensure that contractual obligations are met in a timely and efficient manner.

The Contract Specialist position is available in three tiers:
Contract Specialist Tier I (Entry-Level), Contract Specialist Tier II (Mid-Level), and Senior Contract Specialist (Senior-Level). The core duties remain consistent across all levels, with increasing autonomy, complexity, and leadership expectations based on the level of experience and tier level.

Level
Experience
Autonomy
Supervision
Negotiation
Education
Certifications

Tier I
0–3 years
Minimal
High
N/A
Not Required
Not Required

Tier II
3–7 years
Moderate
Moderate
Negotiation/Scoping
Preferred
Preferred

Senior
7+ years
High
Low
Complex Negotiations/Scoping
Expected
Expected


Essential Duties & Responsibilities
:

Drafting & Negotiation:

• Draft contracts (Tier I).
• Draft contract changes (Tier I).
• Draft subcontracts documents (Tier I).
• Draft, review, and negotiate contracts (Tier II & Senior).
• Draft, review, and negotiate contract changes (Tier II & Senior).
• Draft, review, and negotiate subcontract documents (Tier II & Senior).

Contract Administration:

• Administer executed contract actions by monitoring compliance with contractual obligation.
• Managing changes by processing amendments, modifications, or extensions.
• Track milestones and deliverables to ensure deadlines and key obligations are met.
• Maintain accurate and up-to-date contract records and documentation.
• Handle payments and invoices, ensuring billing accuracy and timely payments (Tier II & Senior).
• Resolve disputes and address performance issues or disagreements (Tier II & Senior).

Compliance & Risk Mitigation:

• Ensure contracts comply with federal, state, and company regulations and policies.
• Support internal audits and reporting related to contract performance and compliance.
• Analyze contract terms and conditions to identify and mitigate potential risks (Tier II & Senior).

Collaboration & Guidance:

• Coordinate with internal and external stakeholders to facilitate contract execution.
• Provide guidance on contractual obligations and policies to internal stakeholders.
• Provide contract analyses to identify and mitigate potential risks or disputes and conflicts prior to contract execution.

Specialized Senior Responsibilities:

• Lead and manage complex contract negotiations and scope definition (Senior).
• Provide mentorship and training to junior team members (Senior).
• Support advanced contract management strategies and initiatives (Senior).

Other Duties as Assigned.


Skills/Technical Knowledge:

• Strategic and Analytical Thinking
• Time Management and Organizational Skills
• Clear and Effective Communication
• Problem-Solving and Critical Thinking
• Attention to Detail
• Strong Negotiation Abilities (Tier II & Senior)
• Ethical Conduct

Education, Training & Experience:

Contract Specialist Tier I:

• 0–3 years of relevant experience
• Preferred:
  Shipyard/Industrial experience.

Contract Specialist Tier II:

• 3–7 years of experience in contract management, including negotiation and scoping.
• Preferred:
  Shipyard/Industrial experience.
• Bachelor's degree in business or a related field.
• Preferred: DAWIA Level I, CFCM, or CPCM certifications.

Senior Contract Specialist:

• 7+ years of experience in contract management, with a focus on complex negotiations and scoping.
• Preferred:
  Shipyard/Industrial Experience.
• Bachelor's degree in business or a related field.
• Expected: DAWIA Level II or III, CFCM, or CPCM certifications.

Pacific Shipyards International, LLC. Expectations of Employee
:

• Is committed to the company values and adheres to all policies and procedures.
• Per…