Production and Maintenance Coordinator

WHO ARE WE?

Hawaiian Host Group (HHG) is a leading Hawai‘i-based consumer goods company with a portfolio of brands that includes Hawaiian Host, Mauna Loa, Mac Farms, and Kapua Orchards. Sold in over 23 countries, HHG produces a suite of products ranging from flavored macadamia nuts to premium treats. Our dedicated team of Hosts of Hawai‘i is spread across our headquarters in Honolulu and offices in Hilo, Kona, Los Angeles, and Tokyo.

HHG has 3 manufacturing plants in Hawai'i, as well as the state's largest single macadamia farm.

We are an excited team of people that all have one vision in common: sharing the Spirit of Hawai‘i with the world. Expect camaraderie, product tastings, and other (virtual and in-person) events that make our culture unique. And more importantly, know that your work contributes to our purpose; to make the Islands’ future flourish. We do this through our Takitani foundation that grants scholarships to deserving local students, our solar farm on the Big Island, and other social & environmental initiatives.

The Production & Maintenance Coordinator plays a critical role in supporting plant operations through production reporting, maintenance planning coordination, asset inventory management for the maintenance team, and office administrative support. This position serves as a key liaison between Production, Maintenance, and Plant Leadership by ensuring accurate operational reporting, supporting preventive maintenance activities, coordinating inventory and purchasing needs, and maintaining administrative processes that keep the facility operating efficiently.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced manufacturing environment. This role requires strong analytical skills, proficiency in reporting and data management, and the ability to coordinate activities across multiple functions.

• Coordinate preventive and corrective maintenance activities with maintenance personnel and external service providers.
• Develop and maintain maintenance schedules, calendars, and planning documents.
• Create, monitor, and close maintenance work orders within CMMS (MaintainX).
• Track maintenance backlog and assist with prioritization of work activities.
• Coordinate equipment service visits, planned shutdowns, and vendor activities.
• Maintain maintenance records, equipment files, service histories, and related documentation.
• Weekly reporting of maintenance KPI’s
• Order maintenance, repair, and operations (MRO) supplies, materials, and replacement parts.
• Monitor inventory levels and initiate replenishment requests to support maintenance operations.
• Track purchase orders, deliveries, and maintenance-related expenditures.
• Assist with equipment documentation, warranties, and asset records.
• Support initiatives that improve equipment reliability, maintenance effectiveness, and operational efficiency.

• Generate, compile, and distribute daily, weekly, and monthly production reports.
• Analyze production data and prepare operational performance summaries for plant leadership.
• Maintain production records, databases, and other operational documentation.
• Track and report key performance indicators (KPIs), including production output, downtime, efficiency, and labor utilization.
• Reconcile production information from multiple sources to ensure reporting accuracy.
• Assist with inventory tracking, material usage reporting, and production schedule updates.
• Prepare presentations, dashboards, and reporting materials for leadership meetings.
• Support continuous improvement initiatives through data collection and reporting.

• Provide general administrative…