Administrative Officer (#0096784T- Readvertisement Job Honolulu area,Hawaii USA,Business

Position: Administrative Officer (#0096784T)- READVERTISEMENT

Administrative Officer

Position Number: 0096784T

Hiring Unit:
Department of Oceanography, SOEST

Location:

Manoa Campus

Date Posted:
September 17, 2026

Closing Date:
October 5, 2026

Band: B

Salary: salary schedules and placement information

Full Time/Part Time:
Full Time

Temporary/Permanent:
Temporary

Other Conditions:
To begin approximately November 2026. Continuation subject to availability of funds and satisfactory performance.

Duties and Responsibilities (
* denotes essential functions)

* Provides administrative and fiscal support to the Uehiro Center for Advancement of Oceanography (UCAO) faculty and their associated research groups, including postdoctoral researchers and graduate students.

* Organizes, coordinates, and facilitates logistics for UCAO events as appropriate.

* Supports UCAO partnership with the Okinawa Institute of Science and Technology and Hokkaido University.

* Provides support on Procurement Card (P-Card) transactions. Independently determines correct reallocations and input of appropriate budget and account codes in the SAP Concur System.

* Utilizes software programs used by campus and UH System to include Kuali Financial System (KFS), eTravel, and the Research Corporation of the University of Hawaii (RCUH) procurement system to process various fiscal documents.

* Develops and maintains positive working relationships between the Department of Oceanography, research divisions, other SOEST units, and campus offices.

* Responsible for written and oral communications, exercising tact, diplomacy, and good judgment in relations with others.

* Trains, evaluates and supervises student assistant(s) as necessary.

* Provides support to Principal Investigators (PIs) with overall grant management, including but not limited to pre-award, MyGrant (or equivalent), account establishment and maintenance, budget and budget forecasting, procurement, personnel, disbursing, reporting, and closeout.

* Provides support to PIs with financial management and resource assessment, including the review, analysis, and evaluation of budget requests, proposals, and proposed expenditure plans.

* Responsible for transferring funds from University of Hawai'i Foundation to the UCAO via the Office of Research Services and monitoring donations.

* Provides support to the Director to prepare and analyze the UCAO's financial condition; monitors financial reports and records, and reports significant changes to the Director. Produces end of the year reports.

* Provides support with fiscal-related tasks and matters, including but not limited to procurement, travel requests/completion, reimbursements, etc. in accordance with established policies and procedures, ensuring accuracy and compliance.

* Provides support with human resources-related tasks and matters, including but not limited to the recruitment, selection, hiring, appointments, termination of faculty, staff, and graduate assistants, ensuring timely completion/dissemination and consistency.

Liaise with the Fiscal Office, Human Resources Office, University of Hawai'i Foundation, and RCUH in maintenance of budgets, human resource matters, scholarships, and other administrative activities.

Other duties as assigned.

Minimum Qualifications

Possession of a baccalaureate degree in Public Administration, Business Administration, Mathematics, Accounting, Social Sciences, Human Resources, Education, Natural Sciences or any related field and 3 year(s) of progressively responsible professional experience with responsibilities for program management, business administration and/or human resources; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Considerable working knowledge of principles, practices and techniques in the area of program management, business administration and/or human resources as demonstrated by broad knowledge of full range of pertinent standard and evolving concepts, principles and methodologies.

Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with program management, business administration and/or human resources.

Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

Demonstrated ability to interpret and present…