Client Services Associate

Job Description

One of the fastest growing financial firms in the nation is seeking an experienced Client Service Associate to provide additional, overall administrative support to a team of four Advisors and current staff. The ideal candidate is a trusted partner and is expected to coordinate all aspects of the Advisors’ activities and responsibilities; they foster outstanding relationships between clients, advisors, and functional areas within the organization.

• Full-time (8 hours, Mon. – Fri.)
• Ability to reliably commute to Honolulu, HI 96816
• This position requires daily in-office attendance

• Assist team with client support and time management.
• Build client relationships, schedule and confirm meetings, manage advisor’s calendar as needed.
• Provide pre-appointment paperwork to prospects/clients.
• Maintain files and records in client database and CRM software.
• Prepare and process electronic and paper account applications.
• Keep all team members informed on pending business, production and progress.
• Coordinate events, seminars, webinars and prepare presentation materials.
• Aid in Marketing efforts and comply with social media guidelines.
• Assist in problem resolution and act as the liaison with business partners as well as the broker/dealer.
• Provide excellent customer service and aid in maintaining strong client-advisor relationship.
• Process incoming correspondence, mail, and email following established protocols.
• Manage client service requests with professionalism through phone, email, or Zoom communication.

The above includes the most significant duties performed. However, other work assignments not mentioned are assumed to be included. Advisor may assign and/or reassign duties and responsibilities at any time.

• 2+ years of customer service/administrative experience.
• Proficient computer skills, web-based applications, Microsoft Office 365 and CRM systems.
• Willingness to learn and adhere to established systems and processes.
• Exceptional written and verbal communication skills.
• Excellent team player and ability to work well with others.
• Required to clear a background check and fingerprint requirements.
• Must be eligible to work in the United States.

• 2 to 3 years of experience in the financial service/insurance industry.
• Knowledge of various account types [Pension, 401(k), IRA, Roth IRA, Trust, Individual].
• Knowledge of various life and disability insurance types (Whole Life, Term, Individual Disability).
• College or business school degree.
• 401(k) Participation & Matching
• Medical, dental, and vision
• Group Life & LTD
• Paid holidays and vacation
• Parental leave

• Position will start as hourly with potential to move to salaried.
• Inexperienced candidates:
  Starting at $20.50/hour.
• Experienced candidates with preferred qualifications:
  Starting $25.50/hour.
• Performance bonus and annual bonus opportunities.

Candidates should email their resume to Jaslynn. or call