GlobalX Administrative Assistant

GlobalX Administrative Assistant

Salary Range: $20.00 - $23.00 per hour

Mid-Pacific's Global Exchange Academy (GlobalX) connects students in the U.S., Asia, the Pacific, and beyond through a dynamic blended learning platform. GlobalX offers traditional, experiential, and certificate-based courses spanning academic, co-curricular, and professional development opportunities.

Students from elementary school through adulthood can explore:

• Credit-bearing and enrichment courses
• Community-based learning (internships and externships)
• Arts, athletics, robotics, culinary, and inquiry-driven projects
• International and virtual programs

GlobalX also partners with Kupu Hou Academy, Mid-Pacific's professional learning department, to provide development opportunities for teacher candidates, teacher leaders, and school leaders. Together, these programs foster deeper learning and meaningful connections across communities.

The GlobalX Administrative Assistant plays a vital role in coordinating logistics, managing communications, and serving as the first point of contact for families participating in GlobalX programs. Reporting to the Director of the Global Exchange Academy, this position ensures smooth daily operations, supports data collection and reporting, and maintains a welcoming, confidential, and responsive environment for students, staff, and families.

Essential duties and responsibilities include the following. Other duties may be assigned.

Program Coordination

• Support all GlobalX Programs (Extended Learning, After School Care, Summer Programs, Virtual Programs, Interim Camps/Workshops, and International Day Camps).
• Coordinate logistics and schedules for all programs.
• Provide on-the-ground support during programs, ensuring smooth execution.
• Track deadlines and deliverables, adapting to shifting program priorities.

Family & Student Support

• Serve as the first point of contact for families, responding to inquiries and directing them to appropriate team members.
• Communicate respectfully and effectively with students, staff, and families.
• Support implementation of new and ongoing initiatives in collaboration with program managers.

Data & Reporting

• Assist with data collection and tracking for program evaluation, attendance, and reporting.
• Use Google Suite and Excel to prepare reports and maintain records.
• Handle sensitive information with confidentiality and compliance.

Administrative Support

• Coordinate program communications, including email updates, schedules, reminders, and key announcements.
• Support the Director with administrative tasks, including handling confidential information.
• Perform additional duties as assigned to support the success of GlobalX programs.

Attendance and On-Site Presence

• Regular and predictable attendance at work.
• Provides in-person support and service.

Other duties as assigned.

School Safety

• Participate in the development of a safe and healthy workplace.
• Comply with the instructions given for their own safety and health and that of others, in adhering to safe work procedures.
• Take reasonable care to ensure their own safety and health and that of others.
• Report any injury, hazard, or illness immediately, to their Supervisor and Human Resources by completing a form.
• Not place others at risk by any act or omission, not willfully or recklessly interfering with safety equipment.
• Act as a role model by demonstrating safe work behaviors.
• Identify, assess if necessary, and control hazards within the area of responsibility.
• Ensure that equipment/supplies are properly maintained.
• Maintain relevant knowledge of safety laws.
• Mandatory reporting of sexual abuse to law enforcement or child protective services, and Human Resources. Sexual abuse includes child molestation, any actual or alleged illegal or otherwise wrongful sexual conduct with a minor, and serial sexual misconduct, any actual or alleged illegal or otherwise wrongful sexual conduct with more than one victim; and committed by or alleged to have been committed by any perpetrator who is not a student of an included entity.

Professional Competencies

• Demonstrating Professional Body of Knowledge: A professional demonstrates an understanding of practice area knowledge and appreciates learning more about this practice area and beyond.
• Professional as a Learner: A professional engages in career-long professional learning and ongoing critical reflection to identify opportunities for improving leadership, mentoring, and collaboration. The inherent nature of a professional staff member is a keen, lifelong passion for learning, and a deep curiosity and wonder about people, events, and places.
• Fostering Effective Relationships: A professional builds positive working relationships with colleagues, other departments, and the community.
• Establishing an Inclusive Environment: A professional creates a safe, caring environment that is inclusive of and engaging for others.
• Professional as a Leader: A professional seeks leadership opportunities.

Qualifications and/or Experience

• High school diploma required;…