Academic Support Specialist

Description

Title:

Academic Support Specialist

Position Number: 0078624T

Hiring Unit:
College of Education, Educational Administration

Other Conditions:
Special funds. Appointment to begin October 2026 or soon thereafter. Renewal contingent upon satisfactory performance, department needs, and availability of funds.

Duties and Responsibilities

• * Under the guidance of the program director, responsible for the operations of the Doctorate in Professional Educational Practice (EdD) program.
• * Assists with executing and monitoring program budgets and expenses as well as fiscal and procurement operations; including but not limited to program-related travel (e.g., stipends, arrangements, receipts/repayments), coordinates and monitors program inventories; others.
• * Plans and coordinates program events/gatherings (e.g., admissions, graduation, conferences, workshops, social gatherings) by securing rooms/facilities for program courses/events, working with IT to ensure on-line access to program courses and events, coordinates and executes meal orders for events, etc.
• * Understands and facilitates scheduling of courses by assisting the program director, EDEA Department Chair, and Outreach College to ensure all courses are appropriately uploaded to the master schedule.
• Assists with active recruitments and hires.
• * Coordinates and executes program contracts and agreements.
• Actively searches for appropriate grant/foundation/extramural funding.
• Supports the writing of grant proposals and executes grant implementation, evaluation, and deliverables in adherence with appropriate regulations.
• * Facilitates and monitors positive communications with the program's stakeholder network-consultancy project clients, advisors, and community mentors, dissertation chairs and committee members, program sponsors, and others.
• Maintains adequate levels of program swag and makana.
• Works with others to effectively advertise EdD events.
• Works collaboratively within the program and with others beyond the EdD and communicates regularly, appropriately, and in a timely manner.
• * Professionally addresses concerns and issues related to the EdD.
• Contributes in positive and meaningful ways to the effectiveness and efficiency of the EdD program.
• Attends trainings, workshops, and conferences as needed/required to enhance optimal program operations.
• Utilize innovative technological, evaluative, fiscal, or other tools to enhance program operations.
• Other duties as assigned.

* Denotes Essential Functions

• Possession of a baccalaureate degree in business administration, education, social sciences, or related field and 2 year(s) of progressively responsible professional experience with responsibilities in managing programs in higher education and/or student services; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Functional knowledge of principles, practices and techniques in the area of managing programs in higher education and/or student services demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with managing programs in higher education and/or student services.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in academic programs in higher education.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with…