Grants Accounting Manager

Overview

Role:
Grants Accounting Manager

Reports to:

Chief Financial Officer

Location:

Administration Office

Status:
Exempt

Pay Range: $52,000 - $54,000 annually

BGCH Benefits

Discover why BGCH is the latest Best Place to Work in Hawaii:

• Lots of opportunities to grow!
• Community: work with inspiring and awesome co-workers. This is rated as the #1 reason BGCH employees love working at BGCH!
• Purpose:
  
  An opportunity to make the world a better place for those youth who need us the most!
• 19 days of PTO (full time) plus your Birthday Holiday! We offer PTO for part-time team members too!
• Up to 17 Paid Holidays a year!
• 100% employer-paid medical, dental, and vision insurance (over 20 hours). Discounts are offered for your family too (employee to pay).
• Pension with an 8% match of your salary (after working a designated # of hours).
• Free Life Insurance (over 30 hours a week).
• Employee Assistance Program
• Amazon Gift Card for your Anniversary! And a Starbucks Gift Card every year to buy a treat for your Birthday!
• BGCH Fun Days to be celebrated with your Club/department!
• BGCH is committed to Investing in Your professional Development!

About BGCH

The mission of Boys & Girls Clubs of Hawaii is to enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens. The after-school hours have become a critical time for youth – a time when many children in our communities are left to fend for themselves without positive adult supervision. We provide a safe place filled with hope and opportunity, ongoing relationships with caring adult mentors, and enriching programs.

The Grants Accounting Manager is responsible for accounting for the grant transactions for both government and non-government grants. For government grants, the grants accounting manager is responsible for preparing and submitting the monthly billing. For both government and non-government grants, this position is responsible for preparing the month-end and any adjusting journal entries, reconciling both the contracts receivable and deferred revenue GL accounts, and preparing periodic reports to funders and Club Directors.

Other responsibilities include, but are not limited to, assisting with the month-end close process and taking minutes for the quarterly/ monthly Investment and Finance Committee meetings.

Government Grants

• Prepare and submit monthly billing
• Prepare month-end Contracts Receivable/Revenue Journal Entry
• Reconcile Contracts Receivable GL account (12100)
• Assist Christine to prepare any necessary Adjusting Journal Entries
• Submit monthly/quarterly/final financial reports

Non-Government Grants

• Prepare month-end Deferred Revenue/Revenue Journal Entry
• Reconcile Deferred Revenue GL account (24100)
• Assist Christine to prepare any necessary Adjusting Journal Entries

Prepare monthly/quarterly/final financial reports for non-government grants (in one of the three formats below):

• Simple R&E report with Actual Revenue and Expense
• R&E report with Actual vs approved Budgeted Revenue and Expense
• Same as “b” above to also include “Other Similar Grants” Actual vs Budgeted Revenue and Expense for same period

Project Reporting to Club Directors

• Maintain Grant Master File
• Prepare monthly project reports for each site
• Upload approved project budgets into MIP

End of Month Closing

• Work with Accountant and CFO to ensure timely closing
• Account reconciliations, as assigned

Investment/Finance Committee Meetings

• Invite and host quarterly Investment Committee and monthly Finance Committee Meetings
• Upload related documents to Boardable and notify members before meetings
• Take minutes of all meetings

Discover why BGCH is the latest Best Place to Work in Hawaii:

• Lots of opportunities to grow!
• Community: work with inspiring and awesome co-workers. This is rated as the #1 reason BGCH employees love working at BGCH!
• Purpose:
  
  An opportunity to make the world a better place for those youth who need us the most!
• 19 days of PTO (full time) plus your Birthday Holiday! We offer PTO for part-time team members too!
• Up to 17 Paid Holidays a year!
• 100% employer-paid medical, dental, and vision insurance (over 20 hours).…