Grants Accounting Specialist

Role:
Grants Accounting Specialist

Reports to:

Chief Financial Officer

Location:

Administration Office

Status:
Exempt

Pay Range: $52,000 - $56,000 annually

• Lots of opportunities to grow!
• Community: work with inspiring and awesome co‑workers. This is rated as the #1 reason BGCH employees love working at BGCH!
• Purpose:
  
  An opportunity to make the world a better place for those youth who need us the most!
• 19 days of PTO (full time) plus your Birthday Holiday.
• Up to 17 Paid Holidays a year!
• 100% employer‑paid medical, dental, and vision insurance (over 20 hours). Discounts are offered for your family too (employee to pay).
• Pension with an 8% match of your salary (after working a designated # of hours).
• Free Life Insurance (over 30 hours a week).
• Employee Assistance Program
• Amazon Gift Card for your Anniversary! And a Starbucks Gift Card every year to buy a treat for your Birthday!
• BGCH Fun Days to be celebrated with your Club/department!
• BGCH is committed to Investing in Your professional Development!

The mission of Boys & Girls Clubs of Hawaii is to enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens. The after‑school hours have become a critical time for youth – a time when many children in our communities are left to fend for themselves without positive adult supervision. We provide a safe place filled with hope and opportunity, ongoing relationships with caring adult mentors, and enriching programs.

The Grants Accounting Specialist is responsible for accounting for government and non‑government grant transactions. Duties include preparing and submitting monthly billing for government grants, preparing month‑end and adjusting journal entries, reconciling contracts receivable and deferred revenue GL accounts, and preparing periodic reports to funders and Club Directors. Additional responsibilities include assisting with the month‑end close process and taking minutes for the quarterly/monthly Investment and Finance Committee meetings.

• Government Grants
  • Prepare and submit monthly billing
  • Prepare month‑end Contracts Receivable/Revenue Journal Entry
  • Reconcile Contracts Receivable GL account (12100)
  • Assist with adjusting journal entries
  • Submit monthly/quarterly/final financial reports
• Non‑Government Grants
  • Prepare month‑end Deferred Revenue/Revenue Journal Entry
  • Reconcile Deferred Revenue GL account (24100)
  • Assist with adjusting journal entries
  • Submit monthly/quarterly/final financial reports in one of the three formats:
    • Simple R&E report with Actual Revenue and Expense
    • R&E report with Actual vs approved Budgeted Revenue and Expense
    • Same as above plus “Other Similar Grants” Actual vs Budgeted Revenue and Expense for same period
• Project Reporting to Club Directors
  • Maintain Grant Master File
  • Prepare monthly project reports for each site
  • Upload approved project budgets into MIP
• End of Month Closing
  • Work with Accountant and CFO to ensure timely closing
  • Account reconciliations as assigned
• Investment/Finance Committee Meetings
  • Invite and host quarterly Investment Committee and monthly Finance Committee meetings
  • Upload related documents to Boardable and notify members before meetings
  • Take minutes of all meetings

• Associate’s Degree in Accounting or Business from an accredited institution;
  Bachelor’s Degree preferred.
• Two years of paid experience in bookkeeping/accounting with emphasis on AP/AR transactions.
• Related work experience may substitute for education on a year‑for‑year basis.
• Typing speed of 45 WPM & 10 key by touch.
• Proficient with personal computer, word processing, spreadsheets, and database programs.
• Strong analytical skills and attention to detail.
• Good customer‑relations and communication skills, both verbal and written.
• Professional interaction with Club staff, Board members, volunteers, and other agencies.
• Ability to work with limited supervision, excellent organization, and handle frequent interruptions.
• Accurate self‑editing and timely information delivery.
• Flexible work hours and physical ability to stand, kneel, bend, lift at least 20 pounds, and perform other administrative demands.
• Manage…