Senior Fiscal Specialist Job Honolulu area,Hawaii USA,Finance & Banking

Position: Senior Fiscal Specialist (0079408)

Senior Fiscal Specialist (0079408)

Location:

Honolulu, HI

Type:
Full‑Time Permanent

Job Number:

Department:
University of Hawai'i at Manoa – OVPSS – Student Life & Development

Responsibilities

Serves as Senior Fiscal Specialist, providing daily fiscal operations support while reporting directly to the SLD Fiscal Manager.

Maintains internal controls over daily financial operations, including reconciliation, accounting, and fund safeguarding, and recommends procedures to ensure GAAP compliance.

Audits and provides preliminary approval for all fiscal documents submitted to include checking account codes, object codes, and supporting documentation to ensure accuracy and compliance with policies, procedures, and budgets.

Prepares fiscal documents such as disbursement vouchers, contracts, and contract encumbrance forms for payment processing to central systems offices for approval in a timely manner.

Reviews and approves the department's daily deposits that are processed by support staff, ensuring proper documentation and coding of transactions, and performs the daily deposits when necessary.

Verifies that all purchases fall within the guidelines of State of Hawaii and University of Hawaii purchasing and disbursing policies and procedures.

Oversees all activities of the cashier section, ensuring that appropriate protocols and controls are in place and compliant with state and university policies and procedures.

Verifies the charges and credits made to various revenue sources within the department are correct to include verifying records and billing for telephone and utility charges.

Responds to inquiries and resolves situations involving special transaction requests of student organizations such as stipends, cash awards, purchasing of prizes, non‑personal service contracts, etc.

Administers contract payments for various contracts to include capital improvement projects, equipment purchases, consultants, events, tenants, as well as a wide range of service contracts.

Audits and provides preliminary approval for travel‑related documents, including both department staff and student travel, ensuring compliance with policies and budgetary guidelines.

Oversees fixed assets inventory and completion of annual physical inventory.

Tracks contract due dates and provides notification to appropriate staff members of any upcoming expiration of contracts or needed modifications.

Serves as source of support in financial management, contract management, or other technical or functional areas, providing technical advice to students and advisors of Chartered Student Organizations (CSOs).

Supervises and trains fiscal student assistants, monitoring their progress and ensuring assigned tasks are completed accurately.

Oversees and maintains filing system for fiscal documents; ensuring the files are in retrievable order for six (6) years or appropriate retention periods per University policies and procedures.

Collaborates with the Fiscal Manager in preparing, reviewing, and reconciling detailed financial reports across multiple accounts and funding sources.

Develops training manuals and guides to assist staff and students with processing fiscal documents and following financial procedures.

Serves as PCard Dept Coordinator and liaison with PCard Administrator: oversees the program, establishes procedures to ensure compliance with purchasing rules and regulations, provides training and support to cardholders, and assists cardholders with problem resolution.

Serves as an advocate and fiscal resource for student organizations, assisting with fiscal planning, compliance, and reporting needs.

Interprets and communicates University policies and procedures to students, student organizations, and department staff to promote understanding and consistent application.

Works beyond normal business hours, including evenings, weekends, and/or holidays as needed.

Serves as a passport agent and assists the Information & e with packaging passports for mailing.

Other duties as assigned.

Minimum Qualifications

Possession of a baccalaureate degree in Accounting, Business Administration, Finance or a related field and 4 year(s) of progressively responsible professional…