Campus Finance Analyst

Campus Finance Analyst Job Summary

Provides foundational accounting and financial support for campus programs (e.g., student activities, budgets, etc.). Ensures consistency, accuracy, and compliance with institutional policies. This role manages daily financial transactions, supports internal controls, and contributes to budgeting and reporting processes. Serves as a liaison to advisors and volunteers, offering guidance on basic financial procedures and supporting the integrity of campus programs accounting through critical thinking and financial acumen.

• Process and record cash receipts, disbursements, and KS Association of Teachers and Parents (ATP) financial transactions.
• Prepare and submit financial reports and tax documents in accordance with regulations.
• Review and post student activities and other campus program deposits and check requests, resolving discrepancies promptly.
• Monitor and manage the department's email inbox, ensuring timely responses and appropriate follow‑up.
• Utilize company purchasing card for approved club payments, ensuring proper documentation and fund transfers.
• Maintain compliance‑related documentation (e.g., W‑9s, fundraiser numbers).
• Manage fundraising systems and processes (e.g., Clover, GO FAN) and ensure adherence to procedures.
• Exercise sound independent judgment in resolving transactional and policy issues.
• Recommend process improvements to enhance efficiency and strengthen internal controls.
• Review and analyze transactions to ensure alignment with KS policies.

• Support monthly and annual financial closings and maintain fund balance integrity.
• Routinely evaluate and analyze programmatic and operational effectiveness and suggest improvements.
• Perform reasonableness analysis of club financial transactions to ensure alignment with balance sheet values.

• Assist in preparing and analyzing operating and equipment budgets.
• Monitor expenditures and support financial planning aligned with campus priorities.

• Conduct training sessions and update manuals on basic fundraising policies and procedures.
• Collaborate with the Senior Analyst to ensure consistent messaging and procedural clarity.
• Serve as a liaison for advisors, coaches, and parents, providing basic policy guidance.
• Serve as a primary contact for student activities advisors, treasurers, coaches, and parents, resolving basic financial and policy questions.
• Communicate KS, Student Activities, and other campus program policies and procedures to campus stakeholders.
• Deliver exceptional customer service to the campus community, promoting responsiveness and professionalism.
• Participate in special projects or initiatives as assigned by the Director, Campus Finance & Administration.
• Foster a safe and positive work culture that encourages collaboration and continuous improvement.
• Build and maintain strong working relationships with internal and external partners.

An equivalent combination of education and experience may be considered for the requirements listed.

• Bachelor's degree
• Minimum 1 year of relevant experience
• Strong attention to detail and analytical skills, including concise report writing
• Proficiency in MS Office Suite, Google Workspace, and financial systems
• Strategic thinking, problem‑solving, and time management abilities
• Excellent communication and interpersonal skills
• Ability to work independently or collaboratively with a high degree of accuracy and confidentiality
• Strong emotional intelligence and ability to build rapport across diverse teams
• Ability to manage multiple assignments and meet deadlines in a dynamic environment
• Flexibility to work varied hours as needed

• Degree in Accounting or related field
• Experience in public accounting or internal audit
• Working knowledge of Quick Books accounting software

• Frequently sit, perform desk‑based computer tasks and grasp light or fine manipulation, talk or hear
• Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10…