Fiscal Officer

Responsibilities

• Coordinates with program personnel, including Directors and Principal Investigators, to formulate appropriate budgets, forecast future resource requirements, and advise on budget status. Provides standard cost factors and other information needed to prepare budgets. Prepares budgets for projects and activities as requested. Reviews budget(s) for adherence to Center and government policies and procedures, financial sufficiency, consistency, and feasibility. Monitors budget performance throughout the applicable funding period and revises allocations as required for meeting ongoing program targets.
• Manages and maintains financial accounting system data including records maintenance and controls for all fund types.
• Reviews and approves fiscal documents for encumbrances and payment certifying accuracy, funding availability, and compliance with regulatory requirements. Advises staff of any possible adverse impacts regarding such commitments, offering alternative measures or suggestions for resolving such situations. Serves as purchasing authority within guidelines. Advises staff on purchasing matters.
• Participates in discussions with program personnel relative to budgeting, financial, and accounting management of appropriated funds and contracts and grants, as well as facilitates financial arrangements for upcoming activities. Draws up financial and budgetary aspects of contractual agreements. Drafts agreements, subcontracts, contracts and related amendments with organizations, institutions, or individuals attaching required elements based on prime contract or grant provisions. Reviews proposals and award instruments, including contracts, grants, subcontracts, and consultant agreements, to assure financial sufficiency and adequacy and for adherence to relevant policies and procedures.
  
  Ensures fund integrity by source and purpose. Develops appropriate systems to monitor expenditures of these funds and initiates corrective action when needed.
• Oversees accounting data pertaining to projects and grants, as well as other special analyses related to budget and financial programs.
• Recommends new policies and procedures, or revisions needed in current policies related to program budget and financial management. Coordinates with other budget and financial personnel in central administration on these matters. Plans for the implementation of new policies and procedures and/or revisions thereof.
• Develops periodic financial reports advising program staff on the status of funds, projected expenditures, or other financial management requirements. Advises Directors, Administrative Officers, and other staff regarding funding problems and initiates corrective action or recommends corrective action as appropriate.
• Performs other financial duties as assigned.

• Provides guidance and assistance where needed in all phases of extramural funds, including, but not limited to, proposal preparation and submission, renewals, modifications, execution of the award, close-outs and post-award troubleshooting.
• Assists staff with the preparation of proposals. This may include analyzing formal RFPs and solicitation documents to plan fully compliant submissions. Formulates a budget based on a project narrative and/or discussions with staff to determine resource requirements for the project; designs a format to present budget information in a manner complementary to the narrative; assures that the documents follow Center policies as well as the rules and regulations of the various funding agencies;
  
  prepares a budget narrative to justify and illustrate relevance of proposed project costs.
• Coordinates grant submission and administrative review process with the Center’s Grants Officer and EWC authorized representative; advises staff of compliance regarding indirect cost waivers as necessary; advises and assists with developing cost‑share plans; tracks progress of proposal through the internal review process; advises on deadlines or time constraints as necessary; prepares or obtains transmittal letters; prepares certification and other forms as necessary, liaises with external funding…