Fiscal Specialist, Senior; Assistant Fiscal Director

Fiscal Specialist, Senior (Assistant Fiscal Director)

Position Number: 0081984

University of Hawai'i at Manoa - University of Hawai'i Cancer Center

Full Time, 11-month, Permanent

• Serves as the Assistant Director of the Fiscal Office and assists the Director of Fiscal Administration in making decisions on prioritization of projects, Fiscal Office personnel human resource matters, and other Fiscal Office matters.
• Subject to the consent of the Cancer Center Associate Director for Administration, functions as the Interim Director of the Fiscal Office when the Director of Fiscal Administration is unable to perform his/her duties or the position is vacant.
• Completes, reviews, maintains, reconciles and audits all assigned accounts, fiscal transaction reports, forms, requests, fiscal journals and records in accordance with federal, state, UH, University of Hawaii Foundation, and other requirements.
• Performs financial services such as ensuring compliance with the policies, procedures, rules, and regulations of the University, RCUH, the state of Hawaii, the U. S. Federal government, the UHF, and other relevant organizations.
• Responsible for fiscal accountability and documentation of procurement/acquisition, receipt, and issue records.
• Certifies availability of funds and propriety of expenditure on all documents initiated against the organizational funds which includes general funds, facilitating service funds, federal funds, private funds, revolving funds, and UHF funds.
• Assists in preparation of proposals for research projects and programs, including obtaining information from various researchers relevant to the development of detailed budgets and administering the project funds when awards of funding are received.
• Coordinates and conducts fiscal actions/requirements with external agencies.
• Provides training to program and fiscal personnel regarding fiscal procedures and assists in implementation of new procedures and enhancing customer service.
• Prepares, analyzes, and interprets the department's financial condition; monitors financial reports and records and reports significant changes, e.g., projected surpluses/deficits to supervisor.
• Prepares periodic summary financial reports.
• Oversees the establishment of accounts, reconciliations, recordations, and deposits as directed by UH, RCUH, UHF and federal policies and procedures.
• Supervises AP function, implementing procedural changes as needed to ensure efficient operation, providing daily supervision of accounts payable personnel, providing procedural advice to Cancer Center support staff, and resolving problem transactions.
• Provides technical advice and assistance to principal investigators, project personnel, and administrative staff on matters relating to financial, purchasing, and property matters and the applicable regulations governing each.
• Regularly informs Fiscal Office and Cancer Center staff, faculty, and program personnel of important announcements and upcoming deadlines.
• Engages in oral and written communications, exercising tact, diplomacy, and good judgment in relations with others.
• Works as a team member to identify, coordinate, evaluate, and solve problems.
• Provides technical advice and assistance to principal investigators, project personnel, and administrative staff on matters relating to financial, purchasing, and property matters and the applicable regulations governing each.
• Analyzes situations, makes inquiries, and provides recommendations to program staff regarding administrative and fiscal issues; works with program staff to implement solutions.
• Prepares and reviews fiscal documents to establish and maintain Kuali Financial System accounts.
• Assists the Fiscal Director in coordinating proper and timely transfers of FTE personnel between accounts; advises PIs when transfers are necessary; ensures that transfers are accurately reflected; prepares necessary corrections on a timely basis.
• Oversees the day-to-day management of contracts and grants, institutional funds, and private donations, including purchasing and disbursements.
• Maintains accurate and timely records, and regularly produces reports on the financial status of various fund sources.
• If needed: provide supervision, direction and management to all Fiscal Office staff; prepare budgets, budget allocations, and necessary reports or as otherwise authorized by the Fiscal Director or the Associate Director for Administration.
• Provides training to all incoming senior fiscal and administrative and fiscal support staff in appropriate fiscal related matters, and internal and external fiscal policies and procedures.
• Liaise with the Clinical Trials Office (CTO) Medical Director and the CTO Administrative Director to ensure proper usage of the Clinical Trials financial transactions.
• Monitor the newly developed budget of the Community, Outreach, and Engagement (COE), Cancer Research Training (CRT) and Diversity, Equity and Inclusion (DEI) Offices as per the Cancer Center Support Grant (CCSG) in…