Fiscal Specialist (0096552T

Fiscal Specialist

Position Number: 0096552T Hiring Unit:
Institute for Astronomy

Location:

Honolulu, HI Full-time Month: 11-month Temporary/Permanent:
Temporary

• Responsible for overall grants management, including but not limited to: pre-award, account establishment and maintenance, budget and budget forecasting, procurement, personnel, disbursing, reporting, and closeout.
• Provides administrative staff support and advisement to higher level personnel, organizational groups, colleges, or programs in the performance of work of substantial scope, difficulty, or complexity in a specialty area.
• Responsible for managing departments, institutes, and/or major programs. This includes back-up responsibility for overseeing appropriated, extramural, and revolving funds.
• Responsible for fiscal accountability and documentation of procurement/acquisition, receipt, and payment records.
• Fiscal signing authority up to $25,000.
• Reviews, analyzes, evaluates and develops short and long-range budget proposals, budget requests and proposed expenditure plans.
• Responsible for the day-to-day supervision, training, and coordination of student assistants on the common office routine.
• Prepares short and long term financial plans relating to the program based on evaluation of the program's budget and fiscal operations.
• Prepares, analyzes, and interprets the department's financial condition; monitors financial reports and records and reports significant changes to supervisor.
• Reviews, interprets, and applies terms and conditions of sponsored agreements to ensure accuracy and compliance with all applicable policies and guidelines.
• Prepares reports and correspondence for internal and external review/distribution.
• Develops complex or special nonrecurring reports as needed.
• Conducts reviews, maintains, reconciles and audits fiscal transaction reports, forms, requests, fiscal journal entries and records in accordance with Federal, State and University rules, regulations, policies, and procedures.
• Reviews, approves, and monitors procurement transactions for allowability, allocability, reasonableness, availability of funds, and compliance with all Federal, State and University rules, regulations, policies and procedures as applicable.
• Provides advice, interpretations and/or makes effective recommendations, including the development of options and alternatives, regarding applicable policies, procedures and other administrative requirements to administrators, faculty and staff.
• Participates in the supervision, development, and training of junior fiscal staff.
• Provides and/or conducts fiscal compliance training to departmental PIs, managers, and administrative support staff as needed.
• Receives training relative to policies and procedures of specialty area.
• Responsible for written and oral communications, exercising tact, diplomacy, and good judgment in relation to others.
• Develops, prepares and presents oral and written reports to management and/or other personnel.
• Advises supervisor of the progress of projects assigned, anticipated problems, major policy changes affecting specialized area, and completion of projects assigned. Planning and projecting for anticipated changes.
• Effectively resolves complaints.
• Works as a team member to identify, coordinate, and evaluate problems.
• Maintains and fosters effective working relationships with others both internal and external to the University.
• Monitors project financial operations with respect to budget preparation and expenditure control.
• Provides administrative staff support and advisement to higher level personnel, organizational groups, colleges, or programs in the performance of work of substantial scope, difficulty, or complexity in a specialty area.
• Other duties as assigned

Note:

* Indicates essential functions

• Possession of a baccalaureate degree in business administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for sponsored project administration, financial or governmental accounting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Considerable working knowledge of principles, practices and techniques in the area of general business management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with sponsored project administration or general business management.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and…