Accounts Payable and Tax Manager

Our Finance team is currently seeking an Accounts Payable and Tax Manager who can provide exceptional leadership and organization to the Center’s disbursing operations. This position provides strategic guidance and manages critical functions including vendor payments, student and employee reimbursements, and other outbound financial transactions. Additional duties include the supervision and training of staff, managing workflows and deliverables with our established financial systems, and partnering with internal and external stakeholders to support financial integrity and service excellence.

• Models appropriate behaviors and professional standards of conduct to ensure a high-performance, customer service-oriented work environment that supports the Center’s mission, objectives, and values.
• Oversees all disbursement transactions and activities, ensuring payments are processed accurately and timely. Assumes standard transactional duties alongside Disbursing staff during unusual or busy periods.
• Oversees processing of payments in accordance with organizational policies and contractual obligations. Ensures payments are allowable and appropriate in accordance with applicable federal and state regulations, tax withholding requirements, and with the established terms and conditions set forth.
• Monitors staff output to maintain service levels and the progression of departmental projects and activities. Serves as the point of contact for complex discrepancies and issues that require additional research. Escalates critical problems to the supervisor for guidance and direction.
• Oversees the organization and maintenance of both physical and digital disbursing files and records, including documents related to reportable vendor, participant, or employee payments. Executes file archival processes timely and in accordance with audit standards.
• Prepares and distributes federal and state tax forms as required by tax regulation authority.

• Recommends, maintains, and enforces internal controls within the unit and across the Center to safeguard assets and ensure compliance with applicable regulations and audit standards.
• Ensures work and deliverables adhere to federal, state, and Center guidelines (e.g., grant compliance, tax reporting requirements, and procurement policies).
• Maintains up-to-date knowledge with federal and state agency disbursing regulations, federal travel, VISA, and IRS regulations, including the timely filing of W-2, 1099s, and other required reports. Communicates regulation changes and ensures staff are properly educated on how to apply changes to their daily work.
• Provides technical and administrative support to the finance team during internal and external audits, including documentation and corrective action implementation in response to audit findings.
• Provides counsel and direction to programs regarding the classification and processing of expenditures related to travel arrangements, per diem allowances, foreign currency conversions, and other related travel expenses.
• Assists in the development of Center policies and procedures as it relates to disbursement, reimbursement, billing, and coding.

• Manages and optimizes disbursement workflows within the new Enterprise Resource Planning system (ERP) or other established financial systems. Supports the testing and implementation process to ensure optimum performance and accuracy.
• Identifies and maintains a cadence for reviewing and implementing process improvement opportunities that enhance the unit’s efficiency, accuracy, and automation.
• Collaborates with management and leadership teams to identify opportunities on system upgrades, integrations, and reporting enhancements.

• Coordinates the calendar year-end tax reporting for the Center.
• Prepares and reviews regular and ad hoc reports related to all disbursement activities, aging, and cash outflows for management review.
• Reconciles related accounts and investigates discrepancies. Submits analysis and corrective recommendations to ensure accurate reporting to the General Ledger.
• Analyzes both…