Admin & Fiscal Support Specialist; Account Receivables Support Specialist

Admin & Fiscal Support Specialist (Account Receivables Support Specialist)

Position Number: 0097323T

Hiring Unit:
Office of the Vice President for Research and Innovation (OVPRI), Office of Research Services (ORS), Extramural Funds Accounting

Location:

UH System Sinclair Building

Band: A

Salary:
Commensurate with education and experience.

Full-Time/Part-Time:
Full-Time

Temporary/Permanent:
Temporary

Other Conditions:
This is not a remote position.

** Performs, coordinates, and ensures the proper crediting of deposits to appropriate accounts and makes necessary adjustments as required.

** Performs accounts receivable collection duties and prepares management reports as directed; monitors timely payment of invoices/vouchers, resolves delinquent payments and unidentified payments.

** Prepares and maintains internal fiscal reports for monitoring and analysis of accounts receivable; produces monthly cash status reports by funding agencies and sub-fund groups; isolates and investigates large cash deficits and determines billing status.

** Assists with special projects which may include accounts receivable management reports, rotational duties, responding to auditors, fiscal year-end processes, documentation of department procedures, and other.

** Follows up on accounts receivable for sponsor-specific awards to ensure collection of payment. Ensures that deans/directors, PIs, FAS, and the ORS Financial Services Assistant Manager and Accounting Manager are notified of potential issues in a timely and concise manner.

** Generates and monitors various internal reports, and coordinates appropriate notifications to and actions from responsible parties to facilitate close-out of awards. Includes, but not limited to, awards overdue for close-out, transaction errors due to incorrect usage of cost share sub-account codes, pending transactions on closed accounts, and uncashed payment checks.

** Assists to review fixed price residual balance transfer requests.

** Exercises professional and independent judgment in researching, analyzing, evaluating, and resolving complex extramural financial services issues.

** Briefs ORS Financial Services Assistant Manager and Accounting Manager on significant issues in a concise and timely manner. Presents alternatives considered and recommends appropriate course of action.

** Establishes and maintains effective working relationships with ORS and OVPRI personnel, sponsors, Principal Investigators, Fiscal Administrators, and others to effectively and efficiently administer research accounting.

** Trains/cross-trains back-up and other staff. Assists in developing training materials and programs for new staff. Serves as back up to assigned colleague(s).

** Utilizes various computer systems to obtain and analyze information to prepare various financial and informational reports as required by the Federal and other funding agencies.

** Keeps abreast of current policies, procedures, regulations, directives and statutory requirements of various federal sponsoring agencies to insure compliance with federally imposed cash management requirements.

** Demonstrates initiative by studying and recommending actionable improvements to existing policies and practices in a positive and professional manner.

Other duties as assigned

Education and Professional

Work Experience:

Possession of a baccalaureate degree in Business Administration or related field and 0 year(s) of progressively responsible professional experience with responsibilities for financial accounting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Functional knowledge of principles, practices and techniques in the area of financial accounting as demonstrated by knowledge, understanding and ability to apply concepts, terminology.

Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with extramural funding.

Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of extramural funding.

Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members, and individuals.

Demonstrated ability to operate a personal computer, apply word processing software, and Microsoft Office and Google Workspace applications, including but not limited to word processing and spreadsheet programs.

Proficiency in use of personal computers, including office productivity software such as Knowledge of cash management principles.

Ability to analyze financial transaction recording systems, to…