Grants Fiscal Specialist

Job Description – Grants Fiscal Specialist

Non-Exempt

Full-time

Regular

Non Bargaining

Dept:

Community Impact

Hybrid (In person for the first few months)

Grants Administrator, in close partnership with the Grants Manager

The Grants Fiscal Specialist performs fiscal review, analysis, and compliance monitoring for designated State-funded grant activities throughout the grant lifecycle. The position reviews subrecipient financial reports, budgets, expenditures, and supporting documentation to assess compliance with State requirements, allowable cost principles, approved budgets, and applicable grant terms.

Within established policies, grant requirements, and delegated authority, the Grants Fiscal Specialist identifies fiscal discrepancies and questioned costs, evaluates the nature and significance of identified issues, determines or recommends appropriate follow-up, and escalates significant, complex, or unresolved compliance matters to the Grants Administrator, Grants Manager, or other appropriate management.

The position provides fiscal guidance to subrecipients and works collaboratively with internal stakeholders to support accurate financial reporting, timely resolution of fiscal issues, and compliant grant administration and close-out.

• Review and analyze subrecipient financial reports, budgets, expenditures, invoices, and supporting documentation for compliance with applicable State requirements, approved budgets, grant terms, and allowable cost principles.
• Identify fiscal discrepancies, unsupported expenditures, questioned costs, budget variances, and other potential compliance issues.
• Evaluate identified fiscal issues and determine appropriate follow-up within established procedures and delegated authority.
• Escalate material, complex, unusual, or unresolved fiscal and compliance matters to the Grants Administrator, Grants Manager, or other appropriate management.
• Document fiscal findings, determinations, follow-up actions, and resolution of identified issues in accordance with applicable grant and organizational requirements.

• Review grant applications and related fiscal and eligibility documentation to identify financial or compliance matters requiring clarification or additional review.
• Evaluate submitted fiscal documentation for completeness, accuracy, consistency, and compliance with applicable State grant requirements.
• Identify missing, inconsistent, or potentially noncompliant documentation and communicate required follow-up to subrecipients.
• Provide technical guidance to subrecipients regarding established fiscal reporting, documentation, and grant compliance requirements.
• Coordinate with internal stakeholders regarding fiscal findings, reporting requirements, and resolution of identified issues.

• Analyze fiscal reporting packets and support financial documentation for accuracy, consistency, and compliance with applicable grant requirements.
• Review reported expenditures against approved grant budgets and applicable funding requirements.
• Perform fiscal reconciliations and identify discrepancies requiring clarification, correction, or additional supporting documentation.
• Conduct fiscal close-out reviews of subrecipient submissions and identify unresolved discrepancies, questioned costs, or outstanding compliance requirements.
• Coordinate with subrecipients and internal stakeholders to facilitate timely resolution of fiscal findings and completion of grant close-out requirements.
• Maintain appropriate documentation supporting fiscal review conclusions and close-out determinations