HR and Payroll Coordinator

The Arcadia Family of Companies is a local non‑profit organization committed to providing senior living excellence in a gracious, compassionate, and dynamic environment which meets the spiritual, physical, and social needs of every resident, client, and member we serve.

Employees are the heart of all we do. We foster an environment built on kindness, compassion, and respect. Our culture emphasizes collaboration and teamwork in a supportive environment that puts our residents, clients and members first. Each day we enjoy making a positive difference in their lives. Come join us to be part of our remarkable team where every member is valued!

• Healthcare:
  Medical, dental, and vision coverage for employees and dependents; flexible spending account, and Employee Assistance Program.
• Retirement Savings:
  Generous 403(b) Retirement Plan with 8.5% employer contribution every paycheck based on gross income after completion of one year of employment when you contribute 4% or more.
• Free Employee Meals:
  More time to relax and let our chefs take care of your meals.
• Paid Time Off:
  Enjoy 10-20 vacation days based on tenure, plus 11 paid holidays – and yes, your birthday is a paid holiday!
• Sick Leave:
  After 90 days of employment, you receive 5 days of sick leave and can accrue up to 90 days, ensuring you have the support and flexibility you need when it matters most.
• Professional Development:
  • Education Assistance Program for qualified employees who want to become Certified Nurse Aids (CNAs)
  • Access to a wide array of online training courses through Relias, empowering you to enhance your professional skills; and much more!

The Payroll and HR Coordinator provides essential support across payroll, benefits, HR systems, employee credentialing, and general HR functions, ensuring smooth and efficient daily operations.

Full-Time (40 hours per week) Monday - Friday

Annual Salary Range: $55,000 - $70,543

• Payroll, Benefits & Timekeeping Duties
• Accurately process all payroll‑related entries on a timely basis, including but not limited to new hires, terminations, status changes, pay rate changes, timecard adjustments, vacation payouts, payroll calculation, and paycheck distribution.
• Perform regular audits of payroll, enhanced time, and benefits entries to ensure compliance with internal policies and applicable labor laws.
• Provide employee support with ADP Workforce Now and time‑keeping systems, including login issues and navigation.
• Compile, generate, distribute weekly and monthly reports related to time‑keeping and operations internally and externally (Relias, NHSN, First Friday Reports, referral award).
• Maintain confidentiality of sensitive payroll and personnel information at all times.
• Process COBRA notices and documentation in compliance with federal regulations and internal procedures.
• Serve as backup for Benefits orientation.
• Perform payroll information related tasks including uploading Kam Time record, completing TDI Part B for processing, payroll data requests, adjustments, historical edits, and research.
• Assist with payroll and benefits processing to ensure proper pay and deductions are processed appropriately for payroll runs.
• Prepare and process within the ADP platform change forms for all employment‑related changes including hires, transfers, promotions, and separations.
• Follow up and resolve all time‑keeping discrepancies (missed punches, un‑reviewed exceptions, unapproved timesheets, historical adjustments, etc.).
• Act as backup to run and process payroll for all employees.
• HR Support
• Interact with internal and external customers in a professional manner, responding to and assisting with HR related questions across all HR functions.
• Maintain and update employee records, HR databases, and HRIS systems.
• Perform data collection and analysis for HR reports; present in Excel, PowerPoint, and/or Word.
• Prepare reports, dashboards, and analytics.
• Run reports and track HR metrics such as turnover/retention rates, employee engagement, TB and other medical clearances.
• Maintain the integrity of HR data by conducting audits including but not limited to OSHA codes,…