HR and Payroll Coordinator

HR and Payroll Coordinator at Arcadia Family of Companies

Full Time

Remote Job:
Yes

Telecommute:
Yes

Sponsored Visa:
No

Skills:

Payroll, Benefits, HR Systems, Employee Credentialing, Data Analysis, Excel, ADP Workforce Now, HRIS, Confidentiality, Communication, Timekeeping, Auditing, Report Writing, Professional Development, Employee Support, Compliance

The Arcadia Family of Companies is a local non‑profit organization committed to providing senior living excellence in a gracious, compassionate, and dynamic environment which meets the spiritual, physical, and social needs of every resident, client, and member we serve. Employees are the heart of all we do. We foster an environment built on kindness, compassion, and respect. Our culture emphasizes collaboration and teamwork in a supportive environment that puts our residents, clients and members first.

Each day we enjoy making a positive difference in their lives. Come join us to be part of our remarkable team where every member is valued!

• Healthcare:
  Medical, dental, and vision coverage for employees and dependents; flexible spending account, and Employee Assistance Program.
• Retirement Savings:
  Generous 403(b) Retirement Plan with 8.5% employer contribution every paycheck based on gross income after completion of one year of employment when you contribute 4% or more.
• Free Employee Meals:
  More time to relax and let our chefs take care of your meals.
• Paid Time Off:
  Enjoy 10-20 vacation days based on tenure, plus 11 paid holidays – and yes, your birthday is a paid holiday!
• Sick Leave:
  After 90 days of employment, you receive 5 days of sick leave and can accrue up to 90 days, ensuring you have the support and flexibility you need when it matters most.
• Professional Development:
  Education Assistance Program for qualified employees who want to become Certified Nurse Aids (CNAs).
• Access to a wide array of online training courses through Relias, empowering you to enhance your professional skills; and much more!

Responsibilities summarized:
The Payroll and HR Coordinator provides essential support across payroll, benefits, HR systems, employee credentialing, and general HR functions, ensuring smooth and efficient daily operations within the organization.

• Accurately process all payroll‑related entries on a timely basis, including new hires, terminations, status changes, pay rate changes, timecard adjustments, vacation payouts, payroll calculations, and paycheck distribution.
• Perform regular audits of payroll, time, and benefits entries to ensure proper coding in compliance with internal policies and applicable labor laws.
• Provide employee support with ADP Workforce Now and timekeeping systems, including login issues and navigation.
• Compile, generate, and distribute weekly and monthly reports related to timekeeping and operations internally and externally (Relias, NHSN, First Friday Reports, referral award).
• Maintain confidentiality of sensitive payroll and personnel information at all times.
• Process COBRA notices and documentation on a timely basis in compliance with federal regulations and internal procedures.
• Serve as backup for Benefits orientation.
• Upload Kam Time records, complete TDI Part B for processing, handle payroll data requests, adjustments, historical edits, and research.
• Assist with payroll and benefits processing to ensure proper pay and deductions for payroll runs.
• Prepare and process within the ADP platform change forms for all employment‑related changes including hires, transfers, promotions, and separations.
• Follow up and resolve all timekeeping discrepancies (missed punches, un‑reviewed exceptions, unapproved timesheets, historical adjustments, etc.).
• Act as backup to run and process payroll for all employees.
• Interact with internal and external customers in a professional manner, responding to and assisting with HR‑related questions across HRIS, payroll, benefits, compensation, and company policies.
• Maintain and update employee records, HR databases, and HRIS systems.
• Perform data collection and analysis for HR reports and management reports, presenting in report‑ready format in Excel, PowerPoint, and/or Word.
• Prepare…