HR Specialist

Title:

Institutional Support (Human Resources Specialist)
Position Number: 0079708
Hiring Unit:
College of Natural Sciences Office of Administrative Services

Location:

Manoa
Date Posted:
February 26, 2026
Closing Date:
March 18, 2026
Band: A/B
Salary : salary schedules and placement information
Additional Salary Information:
Salary commensurate with qualifications and experience.
Full Time/Part Time:
Full Time
Temporary/Permanent:
Permanent

• ** Responsible for initial orientation & in-processing of new employees, generates the appropriate payroll document(s), routes for signature & timely processing. Verifies accuracy of employee data in employee files/Peoplesoft system.
• ** Independently reviews for accuracy & compliance on all recruitment documents, including SF-1's vacancy announcements, recommendation to hire memo for faculty, APTs, GA, civil service & casual & overload appointments.
• Coordinates annual health plan Open Enrollment for CNS announcement of meetings and deadline on forms submissions. Assists faculty & staff in resolving various problems regarding employee benefits.
• ** Assists in the management & maintenance of all confidential personnel files and records, in accordance with State and Federal laws and union contracts.
• ** Assists with the preparation of workers' compensation reports, and calculation of claims for temporary disability as needed.
• ** Provides support services in personnel management or other administrative areas as needs arise.
• ** Ensures that personnel transactions are processed and submitted to the payroll office in a timely manner.
• ** Reviews and oversees the processing of appropriate supporting documents for new appointments, resignations, terminations, leaves without pay, transfers, pay changes, account codes and status changes.
• ** Reviews appointments and employment forms such as I-9s, benefit forms, etc. to ensure completeness, accuracy, and compliance.
• ** Prepares and audits G-2's for college personnel. Processes and disburses as appropriate.
• Administers rules and regulations, and develops college policies and procedures for the Student Employment and Cooperative Education (SECE) program. Oversees the processing of student appointments and payments.
• Assists in developing and writing student assistant position descriptions. Establishes and/or classifies position classifications and pay. Reviews requests for pay increment and/or promotion.
• ** Audits applications for benefit enrollment and changes for eligibility and timely submissions; processes and distributes as appropriate.
• ** Review reports of work related injuries and timely submission to appropriate offices.
• ** Review notices of unemployment insurance claims filed with the Department of Labor and Industrial Relations. Based on research of personnel files, prepares appropriate responses to DLIR.
• Provides notary services for State of Hawaii personnel forms.
• ** Distributes information on upcoming training programs and workshops and ensures that appropriate forms are completed on a timely basis.
• ** Responds to requests for employment verification.
• ** Reviews & audits all personnel transactions for accuracy & compliance, determining appropriateness in relations to all applicable university, collective bargaining, state, federal and third party policies and procedures.
• ** Inputs, generates and processes Payroll Notification Forms (PNFs) and casual/overload (Form
  6). Ensures data is accurate and input in a timely manner.
• ** Processes TAPs payments for casual and overload payroll.
• Research, compile and recommend team building including reference materials, trainings, exercises, etc. to foster a positive and collaborative relationship in the College.
• ** Develop, maintain complete & accurate records of required employee training, notification of policies & procedural updates (i.e. PPIS notices), conflict of interest, etc. to minimize &/or address workplace issues (i.e. inquiries, complaints, grievances).
• Prepares and presents instruction material, e.g., human resources of average difficulty for training purposes.
• ** Assist to resolve simple, informal complaints and/or investigations of employees and refers others, such as formal grievances, complaints and appeals to higher authority.
• Communicate and coordinate with various constituents to complete critical projects that require considerable tact and discretion.
• Coach, train and serve as a resource to the Assistant to the Dean and staff, College of Natural Sciences on Tenure and Promotion process while ensuring all deadlines are met.
• Other Duties as Assigned

• ** Responsible for the administering and keeping abreast of laws, state and University policies and procedures as it relates to human resources and understanding and interpretating collective bargaining agreements. Provides HR technical advice, assistance and recommended actions to employees.
• ** Participates in the formulation of College of Natural Sciences internal policies and procedures and…