Human Resources (HR) Administrative Assistant Job in Honolulu, HI

Human Resources Administrative Assistant

We are looking for a detail-oriented Human Resources (HR) Administrative Assistant to support daily HR operations in Honolulu, Hawaii. This long-term contract position offers the opportunity to contribute to a healthcare organization by coordinating records, assisting with employee-related administration, and helping maintain compliance across key HR processes. The ideal candidate brings strong organizational ability, sound judgment when handling confidential information, and a dependable approach to supporting both staff and department needs.

Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.

Responsibilities:

• Support day-to-day administrative activities for the human resources team, ensuring documents, correspondence, and routine tasks are completed accurately and on time.
• Organize and maintain personnel documentation, including active and former employee files, employment eligibility records, training materials, and other required HR records.
• Update employee information within HR systems and ensure data changes are properly recorded and reflected in internal documentation.
• Prepare and review recurring compliance reports to help monitor staff credentials, required records, and HR-related tracking activities.
• Address questions from employees, applicants, and external contacts by providing timely assistance on general personnel-related matters.
• Coordinate employee health documentation and confirm required clearances for new hires, contract staff, interns, residents, contractors, and annual renewals.
• Submit internal support requests for technical issues affecting HR operations and follow through as needed to help resolve them.
• Assist with departmental logistics by refreshing internal HR content, ordering office materials, and providing backup support for payroll-related distribution.
• Deliver required respiratory protection instruction and complete mask fit testing for new and existing personnel in accordance with annual requirements.