Marine Personnel Manager

Responsible for day-to-day management of the Marine Personnel Department, including recruiting, scheduling, crew travel, expense reimbursements, coordinating and tracking training, and time-entry. Reviews validity of all time-entry relative to union agreements. Works with HR Business Partner to assure HR compliance. Also works closely with Labor Relations and Payroll. Uses discretional decision-making authority to solve day-to-day problems associated with managing all aspects of Marine Personnel.

• Hire individuals as required to crew vessels consistent with US Coast Guard license requirements, E.E.O. and affirmative actions commitment.
• Create job posting for all open positions using an applicant tracking system ensuring data accuracy.
• Coordinate phone, onsite and virtual conference interviews for candidates.
• Deliver a seamless and positive recruiting experience for all candidates.
• Understands and complies with Affirmitive Action Plan, EEO, Non-Discrimination, Harassment and all other HR policies and procedures.
• Process new hire paperwork and schedule pre-employment physicals and drug testing.
• Ensures all onboarding activities in ESS and in-person is processed timely and accurately, including eI9 and E-verify in compliance with regulatory agencies.
• Ensures full compliance with the Drug and Alcohol programs.
• Provides vacation and illness relief for marine employees on a 24-hour a day, seven days a week basis.
• Respond to general employment inquiries.
• Manages union head count to avoid additional costs due to guaranteed wage rule.
• Works with Marine Operations in disciplining marine personnel as required for conduct and performance.
• Works with Marine Operations to ensure marine employees are evaluated timely.
• Assists in implementation of labor contracts including grievance resolutions.
• Provide Seatime Reports.
• Works with claims department on modified duty and return to work programs.
• Performs special duties and other projects as assigned.
• Adheres to all company policies.
• Accomplishes all tasks as appropriately assigned or requested.

• Reviews validity of all wages relative to union agreements, including daily wages, hourly overtime, sick leave, short-term disability and vacation pay.
• Inputs and/or reviews data into on-line payroll system for all wages paid to marine personnel.
• Coordinates special payroll situations between marine personnel and accounting department.
• Process travel expense reimbursements for marine employees.

• Ensures that crews are properly trained for their assignments.
• Works with outside vendors to set up training schedule dates.
• Motivates and schedules marine employees to complete their required training.
• Maintains database for training classes.
• Maintains database for Coast Guard licenses.
• Maintains seniority lists for union employees.

• Conducts vessel visitations on a regular basis to interact with crews for the purpose of enhancing office to vessel communication in addition to identification of any personnel issues that require resolution.
• Develops a functional and technical knowledge base of marine operation activities of the region through learning, experience and observation.

• Must have a strong maritime background with a thorough understanding of the day-today operations of vessels, their limits, their capabilities and both internal characteristics and external factors influencing them.
• Must have an understanding of the individual roles, interactions and responsibilities of crew members manning the vessels.
• English language necessary for oral, written and phone communications.
• Basic math skills for calculations involving payroll.
• Legal, with regard to EEO - hiring and discipline. Knowledge of general human resources functions and applicable regulations is preferable.
• Strong computer skills, Windows, Word, Excel, Outlook, etc.
• General knowledge of various office machines
• Ability to build and maintain effective working relationships.
• Ability to tactfully interact with a wide range of personalities.
• Ability to organize workload and prioritize projects in an ever-changing environment.
• Ability to work under pressure.
• Must be able to gain an intimate familiarity with company lines of business.
• Must be able to establish a good working relationship with Payroll and Human Resources.
• Must be able to use discretionary decision making authority to solve day to day problems associated with managing various resources.
• Ability to demonstrate…