Data Governance Coordinator

Data Governance Coordinator (Position No: 0081635T)

Hiring Unit
: OFF VP ACADEMIC STRATEGY, HAWAII P-20, HAWAII P-20

Location
: UH System Offices

Posting Date
:
June 16, 2026

Closing Date
:
June 30, 2026; 11:59pm HST

Band
: B

Salary
:
Salary schedules and placement information

Employment Type
:
Temporary, Full‑time, 11‑month

• Implements and maintains data governance, data security, and privacy policies for Hawai'i P-20 and affiliated data-sharing partnerships, ensuring alignment with federal and state regulations (e.g., HRS 27-7), institutional policies, data-sharing agreements and organizational missions.
• Supports Hawai'i P-20 program staff to ensure they have secure, appropriate relevant data that inform their initiatives and that data governance procedures and statutes are followed.
• Monitors, analyzes, and interprets federal and state laws, regulations, and legislative activity related to data privacy, security, and sharing; serves as a subject matter resource to stakeholders on governance standards, policies, and best practices to ensure compliant and responsible use of cross-sector (P-20W) data.
• Develops, implements, and manages data sharing agreements, including Memoranda of Agreement (MOAs), to enable secure and compliant cross‑agency data sharing while protecting individual privacy and confidentiality; collaborates with legal counsel, including the University of Hawai'i Office of General Counsel and State of Hawai'i Deputy Attorneys General, to support agreement development, review, and compliance.
• Develops, maintains, and delivers user documentation, training materials, and guidance resources to support data literacy and provide security and compliance training for Hawai'i P-20 staff and stakeholders, including external partners and state agencies.
• Enables effective and responsible use of data systems, datasets, reports, and analytical products, including applying findings appropriately within governance and privacy constraints.
• Develops, implements, and manages end‑to‑end data request and access workflows, including intake, tracking, review, approval, confidentiality certification, data provisioning, and data retention/destruction processes.
• Maintains data request and access tracking systems (e.g., CRM/workflow tools), including monitoring request status, approvals, user access, data product release/publication, and reporting on data usage, impact, web activity (e.g., system logs), and user satisfaction (e.g., surveys and feedback).
• Maintains accurate records and communications to ensure transparency, auditability, and compliance with governance policies and data‑sharing agreements.
• Monitors data use and review datasets, reports, and outputs to ensure appropriate de‑identification and disclosure avoidance (e.g., small cell suppression) and adherence to governance standards.
• Ensures that Hawai'i P-20 staff and data users adhere to privacy, confidentiality, and research requirements, including Institutional Review Board (IRB) protocols and related certifications, and applicable laws, regulations, and MOAs.
• Monitors, documents, and addresses data misuse or policy violations, and supports corrective actions in accordance with established governance protocols.
• Leads and supports continuous data quality improvement efforts, including assessing data integrity, identifying gaps or inconsistencies, and implementing processes to promote data standards and improve accuracy, completeness, and reliability.
• Assists in the development, review, and continuous improvement of policies, procedures, and governance frameworks related to data access, security, and sharing.
• Supports program and project administration for Hawai'i P-20 data initiatives, including coordinating communications, contracts, and operational activities.
• Assists with planning and documents stakeholder meetings, research activities, and cross‑agency convenings to support collaboration, decision‑making, and implementation.
• Other duties as assigned.

• Possession of a baccalaureate degree in education, social sciences, business administration, public administration, public policy, data science, or related field, and 3…