OpenText Administrator

About the Organization

E2 Consulting Engineers, Inc. (E2) is a professional services firm established in 1988, specializing in a full spectrum of engineering services including project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.

Our client is in the process of implementing Open Text PDMS as their record retention system. The role will require coordination between our Open Text team and our client. The person will work with the client's Document Management Lead and will help support the implementation process.

• Integrate known processes into Standard Operating Procedures (SOP).
• Analyze system for automation opportunities and identify any security or permission issues to ensure the system is stable and adheres to policies.
• Create and update program and project team documents and subsequent versions.
• Attend regularly and as needed meetings with managers and stakeholders.
• Create detailed summary of items in project/program build through a business requirement document capturing key milestones, workflow diagrams and phases.
• Coordinate tasks with other Document Control Specialists & System Administrators.
• Advise management of risks that may affect health and performance of the DMS.
• Communicate timely and effectively with clients and stakeholders.
• Adhere to the prescribed standards, SLAs, and templates.
• Report custom build and system updates of the group directly to manager and other key stakeholders.
• Collaborate with stakeholders to create and refine best practices.
• Help with integration of Document Management system to other platforms such as SharePoint, SAP, P6, Procore, Open Text, Oracle, Azure, SQL, Power Shell, Power Apps, and Power Automate.
• Support project management team to maintain timely and effective change‑management process, procedures, and systems.
• Perform routine audit checks of project sites and inform managers about issues related to permissions, cybersecurity, and access.
• Assess gaps and key requirements for meeting deadlines.
• Create and maintain document management standards and manual.
• Act as an “agent for change” in the company’s DMS implementation and complete transition.
• Focus on record coding and retention accuracy to certify proper handling of important files, documents, and forms per Sempra Energy policies.
• Perform daily system tasks such as support‑request tickets, access upkeep, and system maintenance.
• Provide direct supervision and oversight of the entire Document Management System.
• Perform routine QA/QC checks of project sites and inform project managers about issues such as submittals and project deliverables.
• Create summary and detailed project reports for management and project team members including analysis of any delays, outstanding processes, and procedures.
• Monitor and facilitate business process improvement changes or process changes in DMS.
• Provide consistent and standardized training for all new and existing team participants.
• Develop training materials and lead training sessions for document and protocol management.
• Perform daily document management tasks such as naming and tagging documents.
• Maintain the Document System database and quality control of all documents.
• Develop, train, and mentor lower‑level Document Control Specialists.

Proficient in Open Text PDMS, Office 365, Procore, Visio, and development tools.

Maintain Document System database and quality control of system integrity.

Works under direction of…