Associate AOG Sourcing Specialist

Associate AOG Sourcing Specialist

The Associate AOG Sourcing Specialist is part of twenty-four (24) hours, seven (7) days a week Material Management team responsible for the FAA compliant procurement, management, and delivery of aircraft materials, parts, equipment, and supplies. The Associate AOG Sourcing Specialist will process purchase orders for Aircraft and Engine parts in support of Hawaiian's fleet requirements; including but not limited to: AOGs, DMIs, Scheduled Maintenance events, Engineering Orders, fleet services etc.

The Associate AOG Sourcing Specialist will solicit and evaluate proposals for the requested commodities and may be required negotiate pricing for goods and services to ensure purchases drive the most cost competitive value in accordance with company compliance policies and procedures.

Key Responsibilities:

• Create and manage purchase, loan and exchange orders for Aircraft and Engine parts in support of Hawaiian's fleet requirements; including but not limited to: AOG(s), DMI(s), Scheduled Maintenance Events, Engineering Orders, etc.
• Management of internal and external parts shipping to ensure supplier and delivery commitments are met
• Maintain detailed records to include all pertinent information for order, requisition, and part records.
• Act as AOG subject matter expert in recurring cross-functional staff meetings. Communicate updates through reports with various departments and work as the point of contact between cross functional departments
• In collaboration with maintenance and engineering, evaluate and select suppliers based on price, quality, service and customer support, availability, and reliability.
• Ensure parts are expedited with suppliers against required critical orders to ensure AOG and Work Stoppage orders are delivered on time.
• Monitor supplier performance to ensure order delivery dates are met, and order and invoice discrepancies are minimized
• Responsible to effectively manage several commodity categories, as assigned
• Support department to achieve annual corporate, Tech Ops, and Supply Chain priorities
• Negotiate cost reductions based on quote analysis and benchmarking
• Utilize Hawaiian Airlines ERP system, e-Commerce, and web-based order entry systems to manage order processing, and extract/analyze data
• Prepare reports and review summary invoices for accuracy to correct discrepancies and ensure payment terms are met
• Other duties as assigned

Education and Experience:

• Associate's degree or an equivalent combination of education and related working experience
• Excellent communication skills, interpersonal skills, and meticulous attention to detail
• Strong process analysis and continuous improvement skills.
• Self-directing, and ability to meet deadlines in dynamic, fast paced environment.
• Strong sense of financial responsibility.
• Ability to handle multiple time sensitive tasks and perform in operational environment.
• Willingness to work flexible schedules including but not limited to after hours, weekend and or holidays
• Proficiency in Microsoft Office and other business/ERP/MRP systems
• Capability to understand technical documents, work with cross-functional teams and make recommendations based on data and analysis.
• High ethical standards and the ability to handle multiple projects and priorities at the same time.

Preferred Qualifications:

• Bachelors degree
• Experience in Supply Chain Management
• Previous Airline and or MRO procurement experience
• Knowledge of accounting, finance, and AP/AR functions
• Knowledge of Purchasing, Inventory Control, and Materials management processes.
• Green Belt in Lean or Six Sigma
• Proven change agent to work in highly complex and stressful environments
• Strong negotiation skills
• Self-directing, and able to meet deadlines in an environment of constantly changing priorities and data
• Knowledge of procurement of goods and services and working with suppliers/vendors