Fiscal Manager

Overview

University of Hawai‘i, Kapi‘olani Community College, Business Office is seeking applications for a Fiscal Manager position. This announcement includes information about the position, duties and responsibilities, minimum and desirable qualifications, and the application attachments.

Title:

Fiscal Manager
Position Number: 0080175
Hiring Unit:
Administrative Services, Business Office

Location:

Kapi‘olani Community College
Date Posted:
January 28, 2026
Closing Date:
February 16, 2026, 11:59 PM HST
Band: B
Salary:
Salary schedules and placement information
Temporary/Permanent:
Permanent
Funding:
General
Other

Conditions:

General funded position, to begin approximately April 2026, pending position clearance, availability of funds, satisfactory performance, and program needs.

Kapiolani Community College’s Business Office is responsible for all fiscal, grant management, and property management functions at the College. The Business Office coordinates accounting and financial records; manages the procurement process; manages payroll; receives and accounts for cash (oversees the cashier functions carried out in other units); prepares and executes operational and capital budgets; manages contracts and grants; controls inventory and fixed assets;

and develops and implements applicable policies and procedures.

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NOTE:

Essential Functions are indicated in the original text)

• Monitors, reviews, and evaluates the accounting/fiscal management system of the Business Office. Utilizes judgment to develop and implement changes whenever necessary. Provides training to enhance personal/professional growth of staff.
• Provides training and education for the College on all matters pertaining to fiscal operations, including but not limited to the use of the University financial system, and all related documents in the functions of the Business Office as described above.
• Responsible for all College financial transactions.
• Acts as College's liaison for procurements exceeding $24,999. Involves contact with UH central offices, State agencies, and outside contractors to coordinate purchases.
• Assist department personnel in understanding/complying with State/UH procurement policies/procedures.
• Provides financial information for all funds (General, Special, Revolving, Private, Federal, etc.) on a timely basis on budgets, allocations, encumbrances, and expenditures to the College, including administrators and program personnel as appropriate and as requested. Assists in analyzing such data for planning and decision-making to achieve program goals. Works with System personnel to provide reports as needed by the Board of Regents, the Legislatures, etc.
• Ensures that all expenditures are completed according to the College’s budget plans. Monitors cash balances for all funds. Prepares cash reports for programs. Develops cash flow projections for availability of funds.
• Plans, directs, coordinates, and supervises Business Office functions of the College. Organizes the functions of each staff member to achieve optimum effectiveness/efficiency. Functions include registration/cashiering activities; depositing all receipts; purchasing; processing all payments including payroll; monitoring all expenditures; all financial activities of the College. Assists in the periodic review of cash management and fiscal procedures and makes recommendations as needed. Analyzes budget data to discern trends and to make adjustments.
  
  Develops and maintains reports of commitments, projections and expenditures for payroll, purchasing and other obligations. Utilizes statistical, economic, and quantitative analysis techniques to depict costs and benefits of alternative plans. Develops reporting and internal controls to monitor budget plans, and recommends restrictions for administrative purposes. Develops and maintains manuals/policies/procedures and issues directives for the College. Provides advice to head officials and develops/implements internal directives/procedures for departments/Business Office to follow.
• Reviews all personnel documents to ensure compliance with applicable Federal, State & University policies/procedures,…