Deputy Director

Deputy Director

The East-West Center (EWC) promotes better relations and understanding among the people and nations of the United States, Asia, and the Pacific through cooperative study, research, and dialogue. Established by the U.S. Congress in 1960, the Center serves as a resource for information and analysis on critical issues of common concern, bringing people together to exchange views, build expertise, and develop policy options.

The Center's 21-acre Honolulu campus, adjacent to the University of Hawai'i at Mānoa, includes conference facilities, three residence halls, and an office building that houses research, program, and administrative activities. The Center also has an office in Washington, D.C., that provides accessibility to US, regional government stakeholders, and program partners with innovative training, analytical and dialogue exchange, and public diplomacy products to meet US policy priorities and expressed needs in the Indo-Pacific region.

Our Research team is currently seeking a Deputy Director who can provide exceptional administrative and intellectual leadership to the program. This position ensures all operational activities and funding proposals are compatible with the East-West Center's (Center) mission and objectives. Additionally, he or she will assist in directing program resources, project planning, and contributing to the development and evaluation of current and future research opportunities.

Major Duties:

• Assists Director in achieving program objectives by coordinating work amongst program units, allocating resources, and providing timely direction. Assists with the development, evaluation, and documentation of program activities and deliverable outcomes. Establishes necessary standards and procedures to ensure that priorities are met and that Center policies are followed.
• Assists with strategic planning to ensure future Program needs and external requirements are met.
• Oversees program resources including equipment, computer support, telephone services, and other support services. Manages property and space, supplies, and services needed for the Program to ensure that these are efficiently used in support of overall goals and priorities.
• Assists the Director in overseeing the resource information and research publications for the Program.
• Assists the Director in seeking funding for the Research Program and its staff which includes identifying aligned projects, developing work plans, and collaborating across departments within the Center. Reviews all proposals for funding generated from the research staff. Monitors the delivery of results to the funding agencies.
• Assists in budget planning for the Program. Monitors spending and reallocates funds appropriately to achieve program objectives while maintaining compliance with contracts, grants, and fiscal policies.
• Represents the Director and the Program at designated meetings when VPRD unavailable to attend, including EWC management meetings.
• Provides weekly feedback regarding status to program initiatives, projects, events, goals, and workflows. Identifies roadblocks and challenges; and recommends remedies to improve and strengthen program operations.
• Assists with external relations and communication with stakeholders in Hawaii, the US Mainland, and in the Asia-Pacific region. Handles hosted events as assigned, normally in coordination with other offices.

Administrative Oversight

• Oversees the performance of administrative tasks for the Program and its staff to ensure adequate support in given for the execution of program activities. Identifies actual or potential problem areas and trends related to program administration (including personnel, fiscal, or facilities-related matters); gathers appropriate information; and recommends appropriate remedial action.
• Reviews all contracts and memorandums of agreements drafted within the unit. Collaborates with the VPRD in drafting activity descriptions, expected outcomes or deliverables, justification narratives, and payment schedules for contracts with individuals, and memoranda of agreement with institutions, and by assuring the timely processing of contractual agreements through established EWC procedures. Works closely with appropriate parties on all matters related to the financial and legal aspects of contract management for these agreements and ensures that materials reflect current program directions and objectives.
• Assists in coordinating the execution of the Center's priority projects with Visiting Fellows and Scholars, Adjuncts, Emeritus, No-Cost Fellows, and relevant researchers in various institutions, universities, and think tanks. Develops appropriate policies and procedures that facilitate the execution of these tasks and responsibilities.
• Assists and supports the work of the Research Program publications manager.
• Assists with the preparation and coordination of grant proposals. Collaborates with appropriate staff in preparing and processing proposals for outside funds. This includes…