AAC Admin Mgr Flt Ops Job Honolulu area,Hawaii USA,Management

Position: AAC Admin Mgr Flt Ops I

POSITION DESCRIPTION

Reporting to the Director of Flight Operations, the Administrative Manager is responsible for managing and coordinating the administrative functions of the Flight Operations Department. This role supports the development, implementation, and administration of departmental policies, procedures, and operational initiatives to ensure efficient and compliant flight operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Manages and oversees administrative functions within the Flight Operations (FO) department

Assist in the development, implementation, and administration of policies, procedures, and programs.
Serves as the primary flight operations liaison with Employee Services, including payroll, worker's compensation, military leave, personal leave, vacation/sick leave accruals, and flight operations employees in and out processing.
Oversees FO staffing payroll matters on UKG for Director of FO:
- Pay for staff – SME on UKG
- Correction to timecards, etc.
Manage office operations to ensure staff is provided sufficient equipment and supplies to operate efficiently and appropriately in their positions.
Oversee procurement and inventory management of supplies for FO (e.g., pilot logs, ACM forms, uniform items, etc.).

Cargo schedule building

Work with Schedule Optimization and Cargo Admin to develop schedules considering monthly schedule changes to build lines for bidding.
Work with DO for approvals on monthly flight schedule.
Manage the distribution of Monthly Flight Schedule to all in Company.

Flight Crew Management Team oversight

Provide leadership and oversight to the flight crew management team including crew planning, crew scheduling, and payroll functions.
Oversee the building of scheduled lines for interisland and ACMI according to cargo schedule.
Ensure accurate calculations of PCHs/MPGs.
Assist in the preparation of bidding process for the month.
Direct and administer the monthly pilot bidding process.
Ensure efficient utilization of flight crews while maintaining compliance with FAA flight, duty, and rest requirements; collective bargaining agreement provisions; and company scheduling policies.
Monitor and incorporate crew availability, training requirements, leaves of absence, and vacation schedules into crew planning activities.
Oversee pilot vacation and sick leave administration.
Ensure timely award and publication of monthly bid schedules and open-time assignments.
Maintain operational schedule reliability and staffing continuity.
Ensure accuracy and integrity of crew scheduling records and payroll data.
Conduct regular audits of crew scheduling and payroll processes to ensure compliance and accuracy.

Scheduling day of operations

Ensure schedule is as stated on master schedule considering any changes due to sick, cancellations, etc.
Supervise daily scheduling of flight deck crew members in concert with AOCC Management, and Dispatcher(s) to ensure adequate pilot staffing and compliance with applicable FAA flight/duty/rest regulations with Flight Ops Crew Scheduler(s).
Oversee and assist with all crew scheduling functions.

Lead to employees within Flight Operations department

Union correspondence:
- FO representative between the Company and the Pilot Union.
- Oversee the grievance resolution & tracking process.
- Assist with labor related issues (LOA, MLOA, longevity, pay changes, pilot separation, union leave, etc.).
- Union contract related project assistance.
New hires:
- Oversee onboarding process for new hires, individual folders for admin and training, input information into training database, flight ops database for pilots.
- Assist with PowerPoint presentation to new hires regarding FO department (scheduling, pay, etc.).
- Once ISIM completed, schedule IOE/OE – track pilots' hours to make sure pilots have completed their 100 hours of OE.
- Upgrading pilots:
  - Once USIM completed, schedule UOE/OE – work with FAA to schedule observation and with check airmen to schedule initial line check for qualification; track pilots hours to ensure pilots have completed their 100 hours of OE.
  - Process PCNs for upgrade pay and make sure input into Ulti Pro.
  - Ensure pilots have captain epaulets.
Crew members:
- Ensure pilot qualifications,…