Administrative Services Manager Job Honolulu area,Hawaii USA,Management

Position: Administrative Services Manager, 0078229

Administrative Services Manager

Position Number: 0078229

Hiring Unit:
Manoa Office of Business and Finance

Location:

UH at Manoa

Band: C

Salary: salary schedules and placement information

Full Time/Part Time:
Full-time

Month: 11-month

Temporary/Permanent:
Permanent

Duties and Responsibilities

Serves as the business center manager that will report to campus business office with responsibility for the day to day management and coordination of the operations and services to assigned senior campus leadership offices.

Manages, supervises, and mentors assigned fiscal and HR team members to effectively serve units (clients/customers) and manage funds, workflows and workloads; drive improvement in service quality, satisfaction and processes; and provide timely turnaround times at a high level of compliance and potential long-term cost-savings.

Provides high-level oversight, management and coordination for all administrative functions, including unit budget, fiscal, human resources, facilities, and records management.

Ensures consistent business policies, procedures and practices are implemented and supported, adhering to best practices and laws, rules and regulations and integrating innovation and creativity.

Applies sound management practices to evaluate and implement changes that ensure effectiveness and efficiency in priorities and operations, maximizing the use of resources and talent.

Maps processes and activities to find areas of improvement and potential cost reductions.

Develops and implements effective foundational and advance training in all business areas, applicable to team and campus wide, that will build capacity.

Serves as a key member of the leadership support team to effectively manage resources and carry out the mission and strategic plan of the Chancellor, senior leadership and Manoa campus, and UH system in collaboration with the campus chief business officer and other lead support team members

Effectively communicates and collaborates with leaders, staff, faculty and others within the assigned units to achieve goals. Effectively assesses the performance of the center operations and develops plans and a course of action to continuously improve and serve as a model campus center.

Provides executive and management teams with guidance on matters of policy, procedures, best practices, resources, and policy interpretation to enable effective management decisions and resolve complex administrative and operational issues.

Proactively analyzes operational and strategic challenges, identifying emerging issues and presenting actionable insights to the responsible executive.

Effectively coordinates with campus level administrative support team members on budget, finance and operations.

Conducts research, analyzes data, and prepares reports to support timely, sound management decisions regarding financial and staffing needs.

Serves as the lead Fiscal Administrator, with $25K signing authority. Manages assigned operating budgets (general, special, revolving, trust, gift and agency funds) and ensures compliance with all applicable policies, procedures, and terms.

Supervises staff in the daily operations of all fiscal and related hr functions, including contracts & grants administration, procurement, disbursements, budget execution, payroll, and property management.

Oversees the coordination, development, and preparation of the assigned budgets, developing short- and long-range financial plans for day-to-day operations and future strategic needs.

Serves as the designated approving authority for delegated/assigned personnel actions (academic and non-academic) for assigned offices. Manages position controls to assure proper utilization of allocated resources.

Supervises staff in the daily operations of personnel functions, including processing People Soft transactions, classification, compensation, employee benefits, leave administration, workers' compensation, and staff development.

Approves and oversees recruitments for permanent and temporary positions in consultation with appropriate leadership, ensuring compliance with Federal, State, and UH regulations and providing training on EEO and best practices.

Oversees the management of matters related to immigration for prospective employees and visitors, ensuring compliance in coordination with relevant campus offices (e.g. FSIS, ISS).

Responsible for overseeing HR matters and may handle grievances and complaints, conduct investigations, analyze findings; and prepare fact finding reports for both internal and external cases.

Works in coordination with the UHM Title IX and EEO/AA Offices to assess complaints and assist with investigations as needed. Provides guidance to the executive team to resolve issues/render decisions.

In conjunction with supervisor, facilitates coordination and consultation with Manoa and UH System offices (e.g., EEO, Title IX/OIE, General Counsel, OHR) on issues requiring joint collaboration and cross-functional action.

Coordinates and conducts internal training and…