AAC Admin Mgr Flt Ops

Overview Reporting to the Director of Flight Operations, the Administrative Manager is responsible for managing and coordinating the administrative functions of the Flight Operations Department. This role supports the development, implementation, and administration of departmental policies, procedures, and operational initiatives to ensure efficient and compliant flight operations.

• Administrative Functions Management:
  Manages and oversees administrative functions within the Flight Operations (FO) department. Assists in the development, implementation, and administration of policies, procedures, and programs. Serves as the primary flight operations liaison with Employee Services, including but not limited to:
  Payroll Worker’s compensation Military leave Personal leave Vacation/sick leave accruals and Flight Operations employees in and out processing Oversees FO staffing payroll matters on UKG for the Director of FO. Manages office operations to ensure staff is provided sufficient equipment and supplies to operate efficiently. Oversees procurement and inventory management of supplies for FO (i.e. Pilot logs, ACM Forms, uniform items, etc.).
• Cargo Schedule Building:
  Work with Schedule Optimization and Cargo Admin to develop schedules considering monthly schedule changes to build lines for bidding. Work with DO for approvals on monthly flight schedule. Manage the distribution of Monthly Flight Schedule to all in the company.
• Flight Crew Management Team Oversight:
  Provide leadership and oversight to the flight crew management team including crew planning, crew scheduling, and payroll functions. Oversee the building of scheduled lines for interisland and ACMI according to cargo schedule. Ensure accurate calculations of PCH’s/MPG’s. Assist in the preparation of bidding process for the month. Direct and administer the monthly pilot bidding process. Ensure efficient utilization of flight crews while maintaining compliance with: FAA flight, duty, and rest requirements Collective Bargaining Agreement provisions Company scheduling policies Monitor and incorporate crew availability, training requirements, leaves of absence, and vacation schedules into crew planning activities.
  
  Oversee pilot vacation and sick leave administration. Ensure timely award and publication of monthly bid schedules and open‑time assignments. Maintain operational schedule reliability and staffing continuity. Ensure accuracy and integrity of crew scheduling records and payroll data. Conduct regular audits of crew scheduling and payroll processes to ensure compliance and accuracy.
• Scheduling Day of Operations:
  Ensure schedule is as stated on master schedule considering any changes due to “sick”, cancellations, etc. Supervises daily scheduling of flight deck crew members in concert with AOCC Management and Dispatcher(s) to ensure adequate pilot staffing and compliance with applicable FAA flight/duty/rest regulations with Flight Ops Crew Scheduler(s). Oversee and assist with all Crew Scheduling Functions.
• Employee Leadership: FO representative between the Company and the Pilot Union. Union Correspondence:
  Oversee the Grievance Resolution & Tracking Process. Assist with Labor related issues (LOA, MLOA, Longevity, Pay changes, Pilot Separation, Union Leave, etc.). Union Contract Related Project assistance. New Hires:
  Oversee onboarding process for new hires, individual folders for Admin and training, input information into training database, flight ops database for pilots. Assist with PowerPoint presentation to new hires regarding FO department, covering everything related to FO including scheduling and pay. Schedule IOE/OE once ISIM is completed and track pilots’ hours to ensure they complete their 100 hours of OE.
  
  Upgrade Pilots:
  Schedule UOE/OE once USIM is completed and work with FAA and check airmen for qualification checks. Process PCN’s for upgrade pay and ensure input into Ulti Pro. Ensure pilots have captain epaulets. Crew Members:
  Ensure pilot qualifications, certifications, and currency requirements remain current. Oversee pilot access to operational supplies and equipment. Direct daily pilot scheduling…