Executive Assistant, Office of Facilities and Operations

Description

APPLICANTS MAY BE EDUCATIONAL OFFICERS, TEACHERS AND OTHER QUALIFIED INDIVIDUALS

This position is excluded from the Educational Officers' Bargaining Unit and will be filled as a clear line appointment.

• Strategic Leadership and Alignment

  Provides executive leadership and strategic direction for the Office of Facilities and Operations (OFO). This includes developing and championing high-level strategies and processes for OFO's core functions (construction and maintenance) to ensure alignment with the Department’s overall mission, legislative mandates, and long-range goals. Coordinates and reviews official testimony, reports, and presentations to the legislature, Board of Education, or other governing bodies concerning campus operations and support.

• Program Management & Evaluation

  Supports the Assistant Superintendent (AS) in managing the full lifecycle of OFO programs and support services. This involves providing guidance in establishing short- and long-term performance objectives, developing metrics for success, and continually monitoring and evaluating operational effectiveness. Implements systemic changes required for improvement and provides data-driven recommendations to the AS.

• Administrative Oversight & Resource Management

  Maintains administrative oversight of OFO internal resources, focusing on efficiency and accountability. Specifically, formulates and manages policies related to staff utilization, operational spending priorities, procurement, and the selection and performance evaluation of OFO personnel. Reviews and ensures staff adherence to all required internal reporting and accountability standards.

• Policy & Best Practices Research

  Leads the coordination of inter-office and inter-agency projects and acts as the OFO liaison for policy matters. Conducts ongoing executive analysis of national best practices, legislative actions, and research studies relevant to campus operations. Anticipates, interprets, and disseminates information on new DOE policies, administrative directives, and legal requirements, recommending formal policy changes as appropriate.

• Executive Representation & Delegation

  Represents the OFO AS and the Department as assigned in community groups and organizations, on task forces or committees, and at public functions or meetings related to campus operations. Serves as the acting AS in his/her absence, assuming full responsibility and authority for all decision-making, management, and administrative duties related to OFO.

• Performs other related duties as assigned.

Education
:
Graduation from an accredited college or university with a bachelor's degree in business administration, education, human resources or related fields applicable to the area of specialization.

Experience
:
Nine (9) years of responsible professional work experience in the field of specialization of which four (4) years shall have been in an education program, agency or system.

Combined Education and Experience
:
An equivalent combination of education and experience may be acceptable, as determined by the Department. Substitutions can be considered for the requirement of experience in an education program, agency or system.

Knowledge
:
Public administration, budgeting, finance, and procurement; computer-based information systems; operations, productivity, and project management; laws, rules, policies, regulations and administrative procedures pertinent to the area(s) of assignment; principles and practices of supervision, organizational change and organizational…