Interim Director of Operations

Direct reports:
Finance Manager, Office Manager, Director of Admissions/Advancement/Communications, Director of Facilities & IT, Athletic Coordinator

Compensation: $80,000-$95,000 annualized, prorated for the term of the assignment, commensurate with experience

Supervise, support, and prioritize the work of the operations and administration team:
Finance Manager, Office Manager, Director of Admissions & Advancement, Director of Facilities & IT, and Athletic Coordinator

Provide day-to-day management, problem-solving support, and clear direction to a team of experienced professionals

Maintain team continuity, morale, and momentum through a period of leadership change

Oversee the day-to-day functioning of the school, including schedules, calendars, and operational logistics

Ensure smooth coordination of school activities, events, and programs

Serve as the operational point of contact for staff, families, and vendors

Oversee facilities maintenance, campus operations, and IT support through the Director of Facilities & IT

Coordinate outside vendors and service providers

Ensure the campus environment supports safety and learning

Oversee campus safety protocols and emergency preparedness procedures

Coordinate emergency planning and safety drills

Ensure school operations comply with applicable regulations, policies, and accreditation standards, including HAIS requirements

Provide supervisory oversight of the Finance Manager and the school's business office functions

Monitor operational budgets and expenditures; support budget planning and responsible financial stewardship in coordination with the Head of School and Finance Committee

Provide operational input to Board reporting as requested

Support personnel coordination, hiring logistics , onboarding, and compliance with employment policies

Supervise and support the Director of Admissions/Advancement/Communications, providing management oversight, prioritization support, and problem-solving during the fall enrollment push

Ensure admissions and enrollment processes have adequate operational and administrative support, including systems, scheduling, and event logistics for tours, open houses, and admissions events

Partner with the Head of School and the Director of Admissions/Advancement/Communications on enrollment reporting and pipeline visibility

Support family communication and coordination in connection with admissions and enrollment activity

Provide operational support for student activities, athletics, school events, and community programming, including logistics , scheduling, vendor coordination, and facilities readiness

Support faculty and school leadership in executing school traditions and student life initiatives, with programmatic direction and cultural leadership residing with the Head of School and faculty

Ensure school programs have the operational infrastructure they need to run smoothly — space, staffing coordination, materials, and communications support

Anticipate and resolve operational obstacles to programming, particularly around the fall and holiday event calendar

Maintain continuity of administrative systems and processes throughout the leadership transition

Prepare a written transition brief and handoff for the incoming Head of School and any permanent operations hire

Support the Head of School on operational matters as needed

Five or more years of progressively responsible operations leadership experience; school-specific experience is not required

Demonstrated experience supervising and developing a team of professional staff

Demonstrated ability to manage facilities, vendors, and operational budgets

Strong organizational and communication skills, with the ability to work effectively with staff, families, and Board members

Ability to work independently, ramp quickly in an unfamiliar environment, and operate without an established playbook

Comfort with a defined, short-term engagement and a transition-focused mandate

Bachelor's degree or equivalent professional experience

Prior experience in a school, nonprofit, or mission-driven organization

Experience leading a team through a leadership transition

Familiarity with independent school operations, accreditation, or regulatory compliance

Existing ties to Maui or the Hawai?i independent…