Sr. Program Associate - Education Sector

Sr. Program Associate
- Education Sector

Full Time
- Admin/Support Clerical Honolulu, HI, US

9 days ago Requisition

Salary Range: $58,300.00 To $64,130.00 Annually

Hawaii Community Foundation is seeking a Senior Program Associate to join our Education Sector team. This role requires a unique combination of skills: someone who is equally comfortable working directly with grant and scholarship applicants on a one-on-one basis, as well as detail-intensive administrative work that supports HCF’s strategy. Success in this role requires the ability to shift seamlessly between highly interpersonal work and data-intensive work while maintaining strong organization, accuracy, responsiveness, and follow-through.

At the Hawai’i Community Foundation (HCF), we believe that an organization’s team as a "whole is greater than the sum of its parts" (Aristotle). To us, this means that we are committed to be a collaborative ‘ohana (family) that lives and actionizes our mission, respects and cares for each other, and innovates and learns together. We understand that we must rely upon all our individual strengths as we partner to provide excellent value and achieve effective results for our generous donors, community partners, and all of Hawai’i’s people.

Like all HCF team members and volunteers, the Sr. Program Associate exudes the heart and passion for HCF’s mission to inspire the spirit of giving and invest in people and solutions to benefit our community. Specifically, the Sr. Program’s Associate ‘s (PA) role is to ensure effective and efficient delivery of services to current clients of HCF’s scholarship and education grant programs to increase equitable access to education.

The position provides this programmatic support through strategic coordination of internal and external communications and serves as the primary student support contact for scholarship applicants and recipients.

Key responsibilities fall within primary areas of focus and are as follows:

Strategic Student Support, Outreach & Communications

• Provide excellent customer service support and coordination as a primary manager of the scholarshipprogramhotline and email.
• Create, manage, and deliver timely and strategic communications to students, families, and student support staff about HCF’s scholarship program and process.
• Develop and deliver strategic outreach support to targeted student populations in alignment with program goals.
• Professionally represent HCF and advertise its scholarship program at outreaches and community events as needed.

Grant and Scholarship Administration & Project Management

• Contribute to the design, implementation and evaluation of new and continuing education grant and scholarship programs to improve its impacts.
• Assist the Director and Officers with scholarship fund administration, conduct application review and due diligence, prepare for committee meetings, and record awards.
• Assist with development of Funding Opportunities and bids, conduct initial proposal due diligence, input grant proposals, prepare evaluation templates.
• Develop and maintain document files for grant programs to track requirements, final reports, contingencies, payments, and related grant/contract information.
• Lead in the documentation of processes or procedures to develop depth in support of programs or in the department.
• Assist with preparation, execution, payments and monitoring of scholarship payments, contracts and grants.
• Assist in preparing reports and project budgets for project leaders and relevant partners.
• Manage grant and scholarship project plans, communication and timelines.
• Assist in the collection and analysis of data, conduct research, and contribute to program impact and effectiveness.

Grants and Scholarship Management Systems (GMS & SMS)

• Support scholarship applicants, recipients, and related third parties to navigate the SMS.
• Provide support and coordination in managing the online GMS, Smart Simple, and SMS, Scholarship Manager, under the direction of the Education Team Director and Officers.
• Provide support in building and maintaining online and scholarship applications, fund profiles, platform messages, and user accounts.
• Provide…