Purchasing Assistant

Position Summary

The primary function of the Purchasing Assistant is to assist the purchasing manager with all purchasing requests for supplies, services, and equipment for our yards.

• Effectively utilize all capabilities of the Trend/Infor purchasing system.
• Manage the DO process: send DOs to vendors, confirm, track, and communicate with the Sales Team.
• Update DO header to reflect correct FOB terms and shipping method.
• Manage the custom logo process for all DOs.
• Maintain accurate information in Trend for all PO/DO orders (including back orders).
• Confirm all orders for pricing, due date, and correct delivery address.
• Notify Buyers of price discrepancies.
• Enter ETAs at the line level when POs will not ship complete.
• When vendors arrange freight and bill TSW for it, confirm shipping charges and enter information in PO headers before POs are received.
• Prepare and maintain the Open Order Report with accurate information daily.
• Identify late POs and address with vendors.
• Identify POs that have not been confirmed and/or printed.
• Identify backorders that need confirmation with vendors.
• Handle Sales Team inquiries regarding PO/DO due dates.
• Coordinate with vendor, AP and Receiving when inbound POs have shipping errors, missing product or freight damage.
• Prioritize POs for Receiving when they are backed-up, using the Backorder Report.
• Develop and maintain good working relationships with all personnel and vendors.
• Special projects as assigned.
• May require heavy lifting.
• Maintain a clean, orderly, safe work area and perform other directed duties.

• High School Diploma.
• Minimum of 2 years of related work experience.
• Strong Microsoft Office skills.

• Display trust and integrity by doing the right thing.
• Embody servant leadership by prioritizing others' needs.
• Appreciate diverse perspectives and maintain a positive, humble attitude.
• Work independently and on a team, leading, executing, and delegating as needed.
• Establish and maintain effective relationships at all organization levels.
• Champion an inclusive environment and empower others.
• Self-manage, show initiative, be proactive, and drive results.
• Communicate professionally, both verbally and in writing, to coworkers and customers.

• Remain stationary in an office environment 70% of the time.
• Occasionally move around to access files and office machinery.
• Operate basic office machinery.
• Communicate effectively with team and management.

• Problem solve and prioritize tasks.
• Manage stress depending on tasks.
• Multitask.
• Receive and analyze all information.
• Communicate solutions quickly if problems occur.
• Demonstrate sound judgement.

• Competitive hourly wage ($20.00 to $24.42 per hour).
• Eligible for overtime based on business needs.
• Eligibility for performance-based bonus programs, commissions, car allowance, and automobile & fuel program.
• Reimbursement for travel expenses per company travel policy.
• Medical, Dental, Vision, Disability & Life Insurance, Wellness Benefits.
• 401(k) Retirement Plan.
• Employee Stock Purchase Program.
• Paid Holidays & Vacation Days.
• Professional Growth Opportunities, Development & Training Programs.

Above Structure 1 - Honolulu, 2970 Mokumoa Street, Honolulu, HI 96819.

SRS Distribution Inc. provides job opportunities to qualified individuals without regard to race, color, creed, religion, national origin, sex, gender, age, disability, gender identity, sexual orientation, citizenship status, veteran status, marital status, genetic information, or any other characteristic in accordance with federal, state, and local EEO laws. Reasonable accommodations are available for disabled applicants upon request.