Compliance Specialist, Business

Salary Range: $68,000.00 To $85,000.00 Annually

Are you passionate about accuracy, organization, and doing things the right way? We're looking for a detail-oriented Compliance Specialist to help ensure our business operates with the highest standards of integrity while meeting complex regulatory requirements.

In this role, you'll serve the key member of our team, helping navigate the regulatory landscape across our operations. You'll be responsible for monitoring compliance requirements, maintaining policies and procedures, coordinating regulatory filings, and identifying opportunities to strengthen internal controls. Your work will play a critical role in protecting the business, reducing risk, and fostering a culture of accountability.

Manages federal and state regulatory compliance including shipment reporting, license renewals, brand registrations, and Federal Label approvals with the TTB. Oversees out-of-state tax reporting, in-bond shipping coordination, and manufacturer payment processing. Maintains compliance records and provides guidance on regulatory interpretation to minimize organizational risk. Responsible for tracking bulk liquid from receipt through finished good shipment in accordance with TTB. Researches inventory discrepancies as needed.

Duties include but are not limited to:

• Regulatory Compliance & Reporting
• Prepare and submit all required TTB reports, including the Brewer's, Winemaker's, and Distilled Spirits Plant (DSP) operational reports (TTB Form 5110.40) on a monthly, quarterly, and annual basis
• Maintain the distillery's DSP permit and manage all permit amendments, renewals, and correspondence with the TTB
• Ensure compliance with the Federal Alcohol Administration (FAA) Act, including formula approvals, label applications (COLA), and advertising regulations
• Manage state licensing and permit renewals across all markets where the company holds distribution rights
• Monitor legislative and regulatory changes at the federal and state levels and communicate impacts to leadership
• Coordinate with the TTB and state agencies during audits and inspections; prepare documentation and serve as the on-site compliance contact
• Maintain records in accordance with TTB record-keeping requirements (27 CFR Parts 19 and 26), ensuring all documents are retained for the required statutory period

• Oversee and maintain the distillery's Gauge Book and production records, tracking all spirits from raw material receipt through fermentation, distillation, maturation, bottling, and shipment
• Conduct and document required physical gauges of spirits in tanks, barrels, and bottling lines; reconcile physical counts against system records
• Administer the Inventory Management System (IMS) or ERP platform for spirits tracking; identify and resolve variances between physical and book inventory
• Manage the bond and in-transit records for tax-determined and tax-deferred spirits, ensuring accurate tax liability calculations
• Coordinate with the warehouse and production teams to ensure proper documentation of all transfers between bonded premises, including DSP-to-DSP transfers
• Oversee destruction, dumping, and loss records in compliance with TTB requirements, including filing of claims for spirits lost to casualty or processing loss
• Prepare and submit the monthly Tax Return for Distilled Spirits (TTB Form 5000.24), ensuring accurate excise tax reporting and timely payment

• Partner with the production team to ensure all batch records, distillation logs, and blending records are complete and compliant
• Work with the finance team on excise tax accruals, bond liability reporting, and audit support
• Train production and warehouse staff on compliance-related procedures, recordkeeping requirements, and regulatory updates
• Support the sales and marketing teams with COLA submissions, formula approvals, and state product registration filings

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities…