Site Assistant

Key Responsibilities & Duties

• Coordinate training and courses for site personnel and contractors
• Coordinate various suppliers and contractors for site operations
• Handle invoice processing and coordinate operational purchasing activities
• Request and manage Purchase Orders (POs) through appropriate systems
• Gather and register time for external personnel according to contracts and guidelines
• Prepare and support new employees with onboarding procedures
• Manage site reception responsibilities and visitor coordination
• Provide administrative and operational support to the regional support function
• Support and provide information to visitors and colleagues in the region
• Perform any other duties commensurate with the role as required

Technical Experience (Minimum 3 years each):

• Invoice processing and financial administration
• Purchase Order (PO) management and procurement processes
• SAP ERP system (or equivalent enterprise resource planning software)

MBO / HBO in Management Support, Personal Assistant (PA), Secretarial Studies, or related field

• Action-Oriented:
  Consistently setting goals and taking on new opportunities and tough challenges with high energy and enthusiasm
• Adaptability:
  Ability to operate effectively even when things are uncertain or the way forward is not clear
• Administrative Excellence:
  Proven track record in assistant and administration support with experience maintaining office systems
• Communication:
  High level of communication skills with ability to interact professionally with diverse stakeholders
• Language:
  Good English skills (written and verbal) – Dutch is a plus
• IT
  
  Skills:
  
  Intermediate to advanced level of MS Word, Excel, and MS Outlook

• Experience in offshore wind, renewable energy, or maritime sectors
• Experience with contractor and supplier management in industrial environments
• Knowledge of time registration systems for external personnel
• Previous experience in site support or facilities coordination
• Familiarity with safety training coordination in industrial settings

Site-based role at IJmuiden operational facility. The position requires flexibility to handle various operational tasks and occasional interaction with offshore personnel and contractors.