Facility Admin; Part-time

Facility Management Administrator – Part‑Time (Hoofddorp)

We are seeking a Facility Management Administrator to support our Hoofddorp office with Facilities Management activities and assigned tasks, along with some Reception duties. The role is part‑time (20 hours per week) under a fixed‑term agency contract for three months.

• Check the administration of QSHE files on‑site in line with data policies.
• Maintain a professional and proactive presence with clients and customers.
• Handle client requests in a timely, efficient, friendly and helpful manner via the CAFM system, adhering to SLAs.
• Provide clerical and administrative support, including mail room/courier management, booking, collecting and delivering envelopes/boxes, office stationery supplies, IT equipment purchase orders and invoicing.
• Meet, greet and escort visitors, coordinating meeting room and other requirements.
• Serve as the central contact for the site, fielding and redirecting calls where required.
• Ensure all associated paperwork is completed and maintained in an orderly and timely manner.
• Support KPI reporting and meeting minutes.

• High level of customer care skills.
• Good understanding of admin‑related matters.
• Excellent interpersonal and communication skills.
• Ability to prioritise work and perform in hectic environments with tight deadlines.
• Proactive and hands‑on approach with standards of excellence.
• Ability to handle relationships with clients, contractors and supply chain.
• Fluency in Dutch and English.

• Competitive salary aligned with benchmarking.
• Hybrid and flexible working policy, supporting work‑life balance.
• Access to wellbeing services and platforms.
• Volunteering days allowance.
• PS5 available for relaxation or walks in the nearby park.
• Location:
  
  office close to Schiphol Airport and Hoofddorp station, with parking and bike shed.

All qualified applicants will receive equal consideration for employment regardless of race, colour, religion, gender, citizenship, ancestry, age, physical or mental disability, sexual orientation, gender identity, medical condition, or any other protected characteristics. Disability accommodation will be provided for applicants with disabilities. For accommodation requests, contact us by email at Acc